Fiscal & Business Analyst I

• Payment reconciliations and application in VELOS. This entails understanding contractual budget allocations and payment milestones. Working with sponsors and coordinators to ensure all study visits and events are captured and resolving disputes/ discrepancies in data. Maintaining records per established operating procedures and keeping on top of unreconciled payments to ensure prompt resolution.
• Maintain and complete monthly sponsor billing. This involves running monthly reports per schedule to bill for invoiceable items per the contractual budget. Sending the invoices out to sponsors and managing disputes associated with billing. This requires understanding and deciphering contractual language and coordinating with study team and OCR preaward for amendments if necessary.
• Interpret applicable University, State and Federal laws, regulations, policies and guidelines and apply specialized knowledge to safeguard the University's assets. Review budget elements to ensure accuracy related to pass through and other miscellaneous costs. Responsible for assisting with the management of the OCR Financial Management email box by answering inquiries independently in person, by telephone, or electronic correspondence based on the established standard operating procedures for the financial management division. Responsible for accounts receivable/collections process by
  reviewing outstanding receivables on a regular basis and contacting sponsors and clinical research organizations in an effort to collect such receivables. This entails running accounts receivable reports in VELOS in order to obtain a complete list of all outstanding invoices, and reviewing receivables related to automatic payments based on completed case report forms (CRF) that have not been received from sponsors and clinical research organizations in a timely manner. Posting Dummy interfaces in FAST in order to maintain an accurate receivables in FAST and reviewing and completing billing corrections as necessary.
• Setting up and maintaining admin calendars in VELOS, this involves the set-up of milestones for triggering receivables based on contractual budget and ensuring that milestones are triggered and achieved in a timely manner. In addition, milestones for payables to vendors are also to be set up and triggered. This involves working the new study intake list and understanding system functionality and implication of actions performed. Run reports per assigned monthly schedule to trigger set milestones. Keep on top of adding achievements for milestones completed and intimated via e-mail or monthly coordinator billing form. Working with study teams to ensure compliance and maintain accurate billing.
• Maintain filing of fiscal documents in Box. This involves splitting, re-name and uploading payments invoices, billing corrections, refunds, RANS, GBRs and other fiscal documents. Assist with budget increase process by creating monthly Grant Budget Releases (GBR), entering budget lines in FAST and forwarding to Sponsored Research for the processing of the award notices, assist with Greenphire ClinCard replenishment and run queries in FAST as necessary and per request. Review journal entries after posting in FAST to ensure accuracy.

This position is not eligible for Visa Sponsorship

Minimum Qualifications

This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 0-2 years of fiscal related work experience; or a Bachelor's degree in no specific required field and two years of fiscal related work experience; or four years fiscal related work experience. Knowledge, Skills & Abilities: Analytical thinking skills. Problem solving. Ability to work within a team. Effective communication skills. Excellent customer service skills. Knowledge of accounting, consolidated financial reporting, reconciliation of multiple accounts, accounts payable, accounts receivable and journal entries.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
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SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
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A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
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Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
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Minimum Qualifications that require a high school diploma are exempt from SB 1310.