Project Accountant Analyst

Project Accountant Analyst

Position summary

The Project Accountant Analyst owns the flow of revenue from engagement to recognition. Working directly with departmental leaders and their project teams, this person makes sure work performed is billed accurately and on time, that revenue is recognized in the correct period, and that unbilled and deferred balances are understood and current. The role also supports the Director of Finance through month-end and year-end close.

This is a hands-on position in a small finance function. The Project Accountant Analyst will spend meaningful time on detailed invoices, project schedules, reconciliations — while also serving as the finance point of contact that operating leaders come to with questions about their projects. Alongside the revenue focus, this person contributes through general accounting operations and provides coverage for the billing team during absences, which builds broad exposure to the full accounting cycle. It is a role with room to grow in scope and responsibility for the right person.

 Core responsibilities

Revenue recognition & project accounting

• Own the monthly revenue recognition process for projects and service engagements, ensuring revenue is recorded in the correct period and in accordance with company policy and contract terms.

• Prepare and reconcile deferred revenue, unbilled receivables, and work-in-progress balances; investigate and resolve variances.

• Review new and amended contracts for billing terms, milestones, and revenue implications, and flag anything unusual to the Director of Finance.                                                   

Partnership with departmental leaders

• Meet regularly with departmental leaders and project teams to understand where each project stands — milestones reached, work delivered, and what is ready to be billed.

• Drive timely billing by identifying stalled, unbilled, or under-billed work and following it through to resolution with the responsible team.

• Convert project milestone and completion information into accurate, timely billing of work in progress.

• Serve as the finance point of contact for project-related billing and revenue questions, translating accounting requirements into terms operating leaders can act on.

Billing operations

• Prepare and review complex, milestone-based, and non-standard invoices; support the billing team on routine invoice volume.

• Review billing output for accuracy and completeness before release and resolve billing disputes and customer inquiries in coordination with the billing team.

• Identify and implement improvements to billing workflow, documentation, and controls.

Month-end and year-end close

• Prepare assigned journal entries, account reconciliations, and supporting schedules within the close calendar.

• Support the Director of Finance with close deliverables, financial reporting packages, and variance analysis.

• Assist with year-end close and prepare requested schedules and documentation for external auditors.

• Maintain written documentation of revenue and billing procedures.

General accounting & team support

• Review and approve accounts payable transactions within assigned authority, verifying coding, documentation, and appropriate approval before release.

• Review employee expense reports and corporate card activity for policy compliance, accurate coding, and proper project allocation.

• Perform general ledger account reconciliations and general accounting tasks as assigned by the Director of Finance.

• Provide coverage for billing and accounts payable functions during planned time off and periods of high volume, keeping cycles on schedule.

• Contribute to process documentation, internal controls, and cross-training so the finance function is not dependent on any single person.

• Support ad hoc analysis and special projects for the Director of Finance and departmental leadership.

 Qualifications

Required

• Bachelor's degree in accounting, finance, or a related field, or equivalent experience.

• Three to five years of experience in billing, accounts receivable, revenue, or general accounting.

• Working knowledge of accrual accounting and the ability to reason through revenue timing questions.

• Strong Excel skills, including the ability to build and maintain reconciliation and project schedules.

• Demonstrated accuracy and follow-through in detail-heavy work, with the judgment to know when something needs to be escalated.

• Comfort working directly with non-finance colleagues and holding them to deadlines diplomatically.

• Willingness to move between focused revenue work and broader accounting tasks, including stepping in to cover teammates during absences.

Preferred

• Direct exposure to revenue recognition under ASC 606, particularly for services or project-based work.

• Experience in professional services, engineering, construction, or project-driven environment.

• Experience with ERP or project accounting systems and with improving a billing process rather than only executing it.

• Progress toward CPA or CMA, or interest in pursuing it. The company supports exam and continuing education costs.

 What success looks like

 First 90 days: Fluent in how revenue moves through the business. Billing cycle running on time with the billing team. Relationships established with each departmental leader. Cross-trained well enough to provide coverage during a teammate's absence.

 First year: Full ownership of the monthly revenue recognition process. Unbilled and deferred balances clean, current, and explainable. Close deliverables consistently on schedule, and AP approval and expense review running without prompting.

 Beyond: Broadening scope within the finance function based on demonstrated capability and interest.

 Why this role

This position works alongside our Director of Finance daily, with direct exposure to the full accounting cycle and to every department in the company, a level of visibility and breadth that is unusual for a role at this level.

 We are looking for someone who wants to grow. This is a small team where capability is noticed quickly, scope expands as it is earned, and the person in this seat has genuine influence over how revenue processes work.

 About K Group Companies

K Group Companies is a locally owned technology services provider headquartered in Grand Rapids, Michigan, with a proud history dating back to 1980. While rooted in West Michigan, we support customers across the United States by delivering innovative, high-quality technology solutions across managed IT, physical security, and integrated services.

As a third-generation, family-owned business, we’ve built our reputation on long-term relationships, trusted expertise, and a commitment to doing things the right way—for our customers and for each other.

We believe great work happens when people feel connected to their purpose, their team, and their growth.

Why K Group Companies?

At K Group Companies, culture is built on long-standing relationships, both with our customers and with each other.

Our team is made up of people who take pride in solving problems, supporting one another, and delivering work that reflects the standards we’ve built our reputation on. Whether it’s designing secure environments for customers, supporting critical IT infrastructure, or collaborating across teams, we operate as one organization working toward shared success.

We also believe work should be fulfilling and enjoyable. From friendly gaming competitions in our Team Zone arcade to grabbing lunch together in the community, we value connection and teamwork just as much as technical excellence.

What you can expect here:

A family-owned company with deep roots in West Michigan
A trusted advisor culture built over 40+ years of relationships
The opportunity to work across diverse, real-world technology environments
A team-oriented culture grounded in accountability, collaboration, and pride in workmanship
A workplace where people genuinely know and support each other

We believe we are better together, and that belief shows up in everything we do.

Compensation & Benefits

At K Group Companies, we invest in our people because we believe great work starts with feeling supported and secure.

We offer a comprehensive benefits package designed to support you both professionally and personally:

• • Competitive base salary based on experience

  • Performance-based bonus and commission opportunities

  • Generous Paid Time Off (PTO)

  • Volunteer Paid Time Off (VTO) to give back to your community

  • 100% employer-paid medical, dental, vision, and disability coverage for employees and their families

  • 401(k) with Safe Harbor contributions from the company annually

  • Profit sharing opportunities tied to company success