Business Coordinator (TSMC, PHX)

About Us

Founded in 1988, Marketech International Corp. (MIC) is a global technology and engineering company supporting semiconductor, high-tech manufacturing, cleanroom, and mission-critical facility projects. MIC provides turnkey facility integration solutions, including cleanroom and MEP construction, DI water, gas and chemical supply systems, wastewater treatment, facility monitoring and control systems, installation, and maintenance services. Through Marketech International Corporation USA, we support major semiconductor and industrial projects across the United States.

Job Overview

Marketech International Corporation USA is seeking a highly organized, detail-oriented, and service-focused Business Coordinator to provide administrative, operational, and project-coordination support within semiconductor, engineering, construction, and high-tech project environments.

This role is responsible for coordinating daily business activities, maintaining accurate documentation, preparing reports and presentations, tracking project deliverables, supporting procurement and financial processes, and facilitating communication between internal departments, customers, vendors, subcontractors, and project teams.

The Business Coordinator will work closely with Project Management, Engineering, Procurement, Finance, Logistics, Human Resources, Construction, and Operations to support efficient business operations and successful project execution.

The ideal candidate has strong organizational and communication skills, the ability to manage multiple priorities, and experience supporting administrative, operational, or project-related functions in a fast-paced professional environment.

Key Responsibilities

Business Operations & Administrative Support

• Coordinate daily administrative, operational, and business-support activities across multiple departments and project teams.
• Support project managers, department leaders, and company leadership with scheduling, meeting coordination, reporting, document preparation, and administrative follow-up.
• Prepare professional business correspondence, presentations, reports, spreadsheets, meeting agendas, and meeting minutes.
• Maintain accurate electronic and physical records, databases, project files, trackers, contact lists, and document-management systems.
• Respond to internal and external inquiries in a timely, accurate, and professional manner.
• Coordinate customer meetings, internal meetings, training sessions, company events, and other business activities as required.
• Assist with travel arrangements, itineraries, lodging, transportation, and related documentation.
• Support employee onboarding activities, training coordination, access requests, workplace setup, and other operational-support functions.
• Handle confidential company, employee, customer, vendor, and project information with professionalism and discretion.

Project Coordination & Tracking

• Support project teams with scheduling, documentation, reporting, meeting coordination, and business-process administration.
• Track project deliverables, deadlines, milestones, open items, assignments, and action items.
• Follow up with responsible departments and team members to confirm completion of assigned tasks and required documentation.
• Maintain project trackers, status reports, submission logs, action-item logs, communication records, and other project-control documents.
• Assist with coordinating project meetings and distributing agendas, minutes, decisions, assignments, and follow-up items.
• Support the preparation, formatting, organization, and submission of project documents for internal review, customer review, or management reporting.
• Coordinate the collection of information from multiple departments to ensure reports and project records are complete and accurate.
• Identify missing information, delayed responses, incomplete documentation, and potential scheduling concerns and escalate issues appropriately.
• Assist project teams during construction, commissioning, facility expansion, equipment installation, maintenance, and other semiconductor-related project activities.

Procurement, Vendor & Financial Support

• Assist with purchase requisitions, purchase orders, vendor onboarding, quotation requests, and procurement-related documentation.
• Communicate with vendors and subcontractors regarding quotations, pricing, lead times, delivery status, required documentation, and outstanding requests.
• Support the collection, review, organization, and tracking of vendor quotations, invoices, purchase documentation, and supporting records.
• Assist with invoice processing and coordinate with Procurement, Finance, Project Management, and vendors to resolve missing or inaccurate information.
• Support budget tracking, expense reporting, reimbursement requests, cost documentation, and financial recordkeeping.
• Maintain organized records of purchases, vendor agreements, quotations, invoices, receipts, approvals, and related business correspondence.
• Track pending approvals, purchasing requests, vendor responses, delivery requirements, and outstanding documentation.
• Assist with reconciling business and project records to ensure documentation is complete, accurate, and properly authorized.

Document Control & Reporting

• Maintain organized project files, business records, shared drives, databases, and document-control systems.
• Ensure documents are properly named, formatted, filed, distributed, and retained according to company and project requirements.
• Prepare routine operational reports, project status updates, departmental summaries, dashboards, and leadership presentations.
• Collect, organize, and verify information from multiple sources for use in reports, spreadsheets, trackers, and presentations.
• Track document revisions, approvals, submissions, expiration dates, and outstanding documentation.
• Review business documents for accuracy, formatting, completeness, and consistency before distribution or submission.
• Support document routing, approval, signature, filing, and record-retention processes.
• Maintain confidentiality and follow company requirements for handling sensitive business, employee, financial, customer, and project information.

Cross-Functional Coordination & Communication

• Partner with Project Management, Engineering, Procurement, Finance, Logistics, Human Resources, Construction, and Operations to support business and project objectives.
• Facilitate communication between departments to ensure project, operational, and administrative information remains accurate and up to date.
• Coordinate cross-functional meetings and support follow-up on decisions, assignments, deadlines, and action items.
• Serve as a communication resource between internal teams, customers, vendors, subcontractors, and other project stakeholders.
• Support leadership by preparing operational reports and tracking departmental goals, priorities, schedules, and performance indicators.
• Build positive working relationships with customers, vendors, subcontractors, employees, and internal stakeholders.
• Communicate professionally and clearly through email, telephone, virtual meetings, and in-person interactions.
• Assist with resolving administrative, scheduling, documentation, vendor, and operational issues in a timely and solution-oriented manner.

Process Improvement & Team Support

• Identify opportunities to improve administrative processes, document organization, communication, reporting, and operational efficiency.
• Assist with developing and updating business procedures, templates, trackers, checklists, forms, and work instructions.
• Support the standardization of administrative, reporting, and documentation processes across departments.
• Monitor recurring administrative or operational issues and recommend practical process improvements.
• Promote collaboration, accountability, customer service, and continuous improvement across departments.
• Provide additional administrative, operational, and project-support assistance based on changing business needs.
• Perform additional business-coordination or project-related duties as assigned.

Required Qualifications

• Associate degree or bachelor’s degree in Business Administration, Project Management, Communications, or a related field preferred, or equivalent professional experience.
• Minimum of two years of experience in business coordination, administrative support, project coordination, office administration, or operations.
• Strong proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Ability to prepare professional reports, spreadsheets, presentations, correspondence, and meeting documentation.
• Strong organizational, time-management, and multitasking abilities.
• Ability to manage multiple assignments, priorities, and deadlines in a fast-paced work environment.
• Excellent written and verbal English communication skills.
• Strong attention to detail, accuracy, follow-through, and problem-solving abilities.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Ability to maintain confidentiality and handle sensitive business information professionally.
• Strong customer-service and interpersonal skills.
• Ability to maintain accurate business, project, financial, and administrative documentation.

Preferred Qualifications

• Experience supporting semiconductor, construction, engineering, manufacturing, cleanroom, or high-tech facility projects.
• Experience working with project managers, engineers, construction teams, technical departments, or customer-facing teams.
• Familiarity with procurement, purchase orders, vendor coordination, invoice processing, contract administration, or document control.
• Experience using ERP systems such as SAP, Oracle, Microsoft Dynamics, or NetSuite.
• Experience with SharePoint, Microsoft Project, Procore, Bluebeam, or similar project-management and document-control platforms.
• Experience preparing management reports, project updates, dashboards, presentations, and meeting minutes.
• Knowledge of project scheduling, cost tracking, reporting, or administrative project controls.
• Experience coordinating travel, meetings, training activities, company events, or onboarding support.
• Bilingual English/Mandarin Chinese communication skills are a plus, but not required.

Skills & Competencies

• Business operations and administrative coordination
• Project scheduling and deliverable tracking
• Document control and records management
• Meeting coordination and action-item follow-up
• Report, spreadsheet, and presentation preparation
• Procurement and vendor coordination
• Purchase requisition and invoice-processing support
• Budget, expense, and cost-documentation support
• Microsoft Excel, Word, Outlook, and PowerPoint
• ERP and project-management system familiarity
• Cross-functional communication and collaboration
• Customer, vendor, and stakeholder service
• Organization, prioritization, and time management
• Attention to detail, accuracy, and confidentiality
• Analytical thinking and problem-solving
• Accountability and follow-through
• Adaptability in fast-paced project environments
• Continuous process improvement

Work Environment

This is a full-time onsite role supporting semiconductor, engineering, construction, operational, and corporate business environments. The position is primarily office-based and requires regular interaction with project teams, customers, vendors, subcontractors, and company leadership.

Occasional visits to semiconductor manufacturing facilities, construction sites, customer locations, or other active project environments may be required. The Business Coordinator must be comfortable working at a computer for extended periods, attending meetings, managing changing priorities, and supporting multiple departments in a fast-paced, deadline-driven environment.

The position may require occasional local travel and the ability to lift or move office materials, project documents, or supplies weighing up to 20 pounds.

Benefits

• 100% Paid Benefits for the Employee, including Medical, Dental, Vision, and Life Insurance
• Paid Time Off (PTO)
• 401(k) Plan

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.