Procurement Analyst

Our associates celebrate lives. We celebrate our associates.

Strategic Sourcing – 10%

• Lead end-to-end sourcing events (RFPs, RFQs, RFIs) for complex and high value spend categories
• Develop sourcing strategies, bid structures, and evaluation frameworks
• Conduct commercial and financial analysis to support supplier selection
• Support negotiation strategy development, including pricing models and cost analysis
• Perform market research and supplier benchmarking to inform sourcing decisions

Analytics & Reporting – 30%

• Develop and maintain procurement dashboards and reports (cost savings, spend and volume by category)
• Track, validate, report and support procurement savings initiatives in partnership with Buyers
• Analyze spend data to identify cost saving opportunities, purchasing policy compliance and supplier consolidation
• Provide insights and recommendations to support category and business decisions
• Leverage AI-enabled productivity tools and emerging technologies to improve reporting, efficiency, communication, and decision-making.

Purchase Order (PO) Issuance – 30%

• Review and validate supplier quotes then generate purchase orders
• Create purchase orders for stakeholders and other assigned business units.
• Review and validate purchase requisitions for completeness, accuracy, and policy compliance prior to PO creation
• Ensure correct supplier selection, pricing alignment with contracts/catalogs, and proper GL coding
• Coordinate with Buyers and stakeholders to resolve discrepancies or missing information prior to PO issuance
• Monitor pending buyer actions in Coupa and procurement shared Outlook inboxes to ensure timely processing
• Prepare and reconcile procurement accruals in partnership with Finance to support month-end close.
• Monitor PO accuracy and identify recurring errors or inefficiencies to improve upstream processes

Procurement Operations & Customer Support – 30%

• Open, monitor, and close procurement heat tickets related to licensed software purchases and renewals.
• Manage software license assignments, maintain license records, and ensure timely updates to tracking logs and procurement systems.
• Serve as the primary liaison between Procurement, stakeholders, vendors, and field operations to provide responsive customer support and resolve procurement-related inquiries.
• Monitor and manage procurement shared mailbox (alias) inboxes, ensuring timely routing and response to requests.
• Support stakeholders by providing guidance on procurement processes, purchase requests, software licensing, and order status.
• Maintain accurate documentation and records to support procurement compliance and audit readiness.
• Provide operational support in resolving order-related issues, including:
  • Delivery delays, missed shipments, or incomplete orders
  • Incorrect items, quantities, or specifications received
  • Pricing discrepancies between purchase orders, invoices, and contracted terms
  • Invoice mismatches and failures in 2-way or 3-way matching processes
• Partner with Buyers and stakeholders to ensure timely resolution of discrepancies
• Track and analyze issue trends to identify recurring problems and quantify impact
• Develop reporting on order and invoice issues, including resolution timelines and frequency by category and supplier
• Recommend data corrections, sourcing adjustments, or process changes to prevent recurrence of issues
• This is not intended to be an all-inclusive list of the essential functions or duties related to this job

Minimum Requirements

Education

• Bachelor’s degree in Supply Chain, Business, Finance, or related field

Certification/License

• Professional certifications (e.g., CPSM, CSCP, CIPS) preferred

Experience

• 3 years of experience in procurement, sourcing, supply chain, or analytics
• Experience supporting or leading sourcing events (RFP/RFQ processes)
• Experience working with purchase orders and procurement systems
• Experience with Coupa procurement system preferred
• Experience with BI tools (e.g., Power BI, Tableau) preferred 

Knowledge, Skills and Abilities

• Strong analytical and problem-solving skills with advanced Excel capabilities
• Strong attention to detail and data accuracy
• Effective communication and stakeholder coordination skills
• Effective communication and stakeholder coordination skills

Work Conditions                                                                 

Work Environment

• Work indoors during all seasons and weather conditions
• Comply with Corporate dress code policy

Work Postures

• Sitting continuously for many hours per day, up to 6 hours per day
• Climbing stairs to access buildings frequently

Physical Demands

• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

Work Hours

Working beyond “standard” hours as the need arises