Bilingual Admin Coordinator III

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

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The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

ESSENTIAL FUNCTIONS

Perform Secretarial duties requiring advanced skills.

• Coordinate day-to-day administrative operations of the LILAC Fellowship, including fellow, faculty, mentor, and module author support.
• Maintain program schedules, timelines, records, contracts, agreements, and other required documentation.
• Provide administrative support for educational technology, accreditation, continuing education, and program compliance activities.
• Provide professional, bilingual administrative communication and support in English and Spanish to fellows, faculty, mentors, and program leadership.
• Coordinate fellowship meetings, workshops, graduation, and other program events and activities.

Finance Support

• Support financial and budget administration, including tracking expenses, tuition, scholarships, stipends, and payments.

Possess Knowledge of University Forms and Procedures

• Completes requests for payment, travel and conference, 312-requisitions.
• Coordinate equipment purchases and maintain contracts and equipment. Maintain and monitors SAS/SPSS license for division, by accurately submitting correct account numbers to be charged and making sure the licenses do not expire.
• Prior to circulation, review all forms for completeness, accuracy, and appropriateness.
• Coordinate and track signature process for non-personnel costs.
• Order research supplies, reconcile packing slips, and distribute/store purchased items, keeping office supplies organized and accessible.
• Initiate all procurement orders
• Respond to requests regarding procurement process and payment status.

Other duties as assigned

MINIMUM EDUCATION & EXPERIENCE

• High School diploma or equivalent and 2 years of relevant experience required
• Associate's degree preferred
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Strong organizational, time-management, and attention-to-detail skills with the ability to manage multiple priorities and deadlines strongly preferred.
• Excellent communication skills, with fluency in both English and Spanish strongly preferred.
• Ability to work independently, exercise sound judgment, and effectively manage administrative responsibilities strongly preferred.
• Proficiency with Microsoft Office, web-based technology, and the ability to learn and use educational and administrative systems strongly preferred.
• Ability to establish and maintain effective working relationships with faculty, staff, learners, and other stakeholders strongly preferred.
• Demonstrated ability to word process documents and enter data into a database.  Demonstrated skills related to achievement of customer satisfaction.  Ability to act as a resource to less experienced staff; strongly preferred.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.