Documentation Control Administrator II

Work Schedule

Environmental Conditions

Job Description

At Thermo Fisher Scientific team, you’ll discover impactful work, innovative thinking and a culture dedicated to working the right way, for the right reasons - with the customer always top of mind. The work we do matters, like helping customers find cures for cancer, protecting the environment, making sure our food is safe and delivering COVID-19 solutions. As the world leader in serving science, with the largest investment in R&D in the industry, our colleagues are empowered to realize their full potential as part of a fast-growing, global organization that values passion and unique contributions. Our commitment to our colleagues across the globe is to provide the resources and opportunities they need to make a difference in our world while building a fulfilling career with us.

Location / Division Specific Information

Onsite in Middletown, VA

Specialty Diagnostic Group (SDG)

Shift: 8 am – 4:30 pm ​

Position Summary

Document Control Administrator is responsible for editing and reviewing documents that impact product, process, material and routing those changes through Master Control. As the administrator, you will also be creating new part numbers and releasing the different document types into our ERP systems for production.

Key Responsibilities:

• Create, control, and maintain new or revised production documents, test documents, trial documents, deviations, reworks, and product labeling in various systems. Ensuring the accuracy of each document type.
• Coordinate, attend, and / or lead meetings as assigned.
• Provide assistance in evaluating, reviewing, writing, tracking, and routing of change notifications.
• Participate in element teams for new product introductions / transfers when required.
• Help maintain the Documentation QA-Middletown and Change Notification Mailboxes (i.e. answer inquiries and checkout requested documents).
• Conduct and / or participate in process improvement activities, working closely with cross-functional, department leads or PPI team.
• Assigning and setting up new part numbers in Master Control and SAP System.
• Work closely with external OEM customers to obtain their approvals.
• Provide training for the change order process, management of change module and / or change notifications.
• Update / release / publish inserts or other materials on the website.
• Send documents out for translations.
• Assist, review, track and route documents through Adobe Sign / Electronic Software.
• Maintain and update spreadsheets and Smartsheet related to change control, management of change and change notifications.
• Create reports / charts as assigned.
• Performs other duties as assigned.

Education

• High school diploma or equivalent is required.

Experience

• A minimum of 3 years’ experience in documentation skills.
• Experience in Excel, Word, PowerPoint, Smartsheet, Outlook.
• Proficiency in typing, proofreading and editing required.

Knowledge, Skills, Abilities

• Strong organizational and time management skills.
• Ability to coordinate multiple tasks while still delivering high quality results.
• Must be a self-starter, with the ability to work independently.
• Possess a positive and professional demeanor.
• Requires strong verbal and written communication skills.
• Must be flexible and be able to shift priorities.
• Requires high attention to details.
• Must be a team-player

Benefits

We offer annual incentive plan, healthcare, 401K, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation.

Compensation and Benefits

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs

• Employee assistance and family support programs, including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards