Business Coordinator II

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Job Description

About Texas 4-H

Texas 4-H is the largest youth development organization in the state, welcoming young people ages 8 to 18 and serving over 500,000 members each year. With roots dating back to 1908, Texas 4-H empowers youth through a wide range of hands-on learning experiences, leadership opportunities, and community involvement. Whether in urban centers or rural communities, Texas 4-H provides projects and programs designed to match every interest—including agriculture and livestock, STEM, healthy living, leadership, and natural resources.

From robotics to food science, fashion to photography, Texas 4-H helps kids and teens explore new passions, develop practical life skills, and connect with caring mentors. Supported by the Texas A&M AgriLife Extension Service and dedicated volunteers, Texas 4-H encourages youth to become confident, capable leaders who give back to their communities. With a proud history and a commitment to innovation, Texas 4-H continues to inspire and nurture generations of Texans.

Position Information

The Business Coordinator II provides comprehensive administrative, financial, and operational support for the Texas 4-H Youth Development Program, with primary responsibility for coordinating business functions related to the Prairie View Cooperative Extension Program (PVCEP), Formsite administration, inventory management, and web support.

Responsibilities

Business Office:

• Actively monitors aged invoices and declined transactions and conducts appropriate follow-up to ensure outstanding payments are collected in a timely manner.

• Creates invoices in iPay and works with A/R Coordinator to follow up on payments received.

• Obtains signature and processes all county transfers for State approval.

• Monitors and processes all county waivers at state level.

• Develops the Gold Star quotas for district offices using the current enrollment and distributes the Gold Star award packets.

• Runs enrollment reports for the Texas 4-H Program Director and/or when requested.

• Ensures that group enrollment report deadlines are communicated and met by district specialists, and assists with processing as needed.

• Assists A/P coordinator with vendor set-up and monitoring the set-up process in AggieBuy.

• Assists A/P coordinator with account reconciliation when needed.

• Logs checks for A/R coordinator when needed.

• Serves as a backup to other business office positions when needed.

Prairie View Cooperative Extension Program (PVCEP):

• Serves as the primary business office liaison for Prairie View 4-H Clubs, ensuring clear communication and coordination between clubs and administrative units.

• Monitors and processes Prairie View county waivers in accordance with established policies and procedures.

• Maintains accurate records by logging and tracking all approved enrollments.

• Develops and distributes annual invoice to Prairie View in a timely manner.

• Monitors invoice activity, ensuring accuracy, proper documentation, and timely reconciliation of payments.

Formsite:

• Serves as contact for state and district faculty and staff members relating to forms and formsite.

• Monitors Formsite account for space allotments and payment.

• Works with business office team members to maintain and update submission forms for the State 4-H Business Office.

Inventory:

• Maintains accurate and up-to-date inventory records for all departmental assets.

• Creates preliminary Fixed assets when new items are purchased. 

• Manages inventory levels by monitoring usage, identifying discrepancies, and reconciling records.

• Prepares and certifies official inventory lists in accordance with institutional or regulatory requirements.

• Identifies surplus, obsolete, or unused items and coordinates proper disposition or redistribution.

• Ensures surplus processes are completed in compliance with applicable policies and procedures.

• Collaborates with staff to track asset movement and ensure accountability across the department.

• Maintains documentation and reporting related to inventory status, updates, and surplus actions.

Texas 4-H Website:

• Serves as a contact for all 4-H Specialists related to updating and maintaining the Texas 4-H Youth Development Program Website.

• Works directly with AgriLife Communications and AgriLife Information Technology on maintaining operations and components of website.

• Explores and installs various plug-ins as needed on the website.

• Ensures ADA compliance of information posted on website.

• Performs monthly link check of entire website.

• Maintains and updates 4-H youth development program resources online via Texas Resources database.

• Works with Texas 4-H Faculty to ensure updated annual forms and information are posted on the website.

Other:

• Provides support, as needed, to 4-H programs and processes.

• Assists with Texas 4-H page on Texas A&M AgriLife intranet as requested/needed.

• Performs other duties as assigned.

Required Qualifications:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Three years of related experience.

• Knowledge of word processing and spreadsheet applications.

• Effective verbal and written communication skills.

• Strong interpersonal, leadership, problem solving, and organizational skills.

• Maintains attention to detail and utilizes sound judgment.

• Ability to multitask and work cooperatively with others.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas  

• Employee Wellness Initiative for Texas A&M AgriLife

Applicant Instructions

Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.