Timekeeping Analyst

Division/Unit: Payroll and Timekeeping

Civil Service Title: Community Associate

Position Title: Timekeeping Analyst

Salary Range: $53,432 - $59,111

Job Description:

The New York County District Attorney's Office (DANY) has an immediate opening for a Timekeeping Analyst in the Human Resources Department (HR). In this position, the Timekeeping Analyst will be responsible for managing and processing employee time and attendance records, including overtime and leave requests, using CityTime and related systems. The role involves reviewing and correcting timekeeping errors, assisting employees with CityTime-related inquiries, and ensuring compliance with departmental and contractual timekeeping policies. The Timekeeping Analyst will also generate payroll reports, coordinate ID card processing for new and existing employees, and handle various administrative tasks to support the department’s payroll and attendance functions. 

Responsibilities include but are not limited to:

• Monitor and process overtime and leave requests using CityTime for assigned departments. The individual must also review and correct errors resulting from previously processed system transactions using various systems such as CityWide Human Resources Management System (CHRMS), CityTime, and Payroll Management System (PMS).
• Monitor the receipt of paper timesheets for employees as well as for CityTime users for assigned departments. The individual must take initiative to communicate with employees whose timesheets are not submitted, approved, or have other issues that may cause the employee’s timesheet to not be able to be approved or submitted and ensuring that the employee does not receive and Commissioner’s Check.
• Process and review of Manual Leave (MLA) and Employee Time Report Adjustments (ETRA) in CityTime and if necessary, PMS for assigned departments. Must also clear the leave balances for separated employees upon the receipt of the final paycheck.
• Notify the unit’s supervisory staff of issues regarding employee’s time, leave and attendance for assigned departments. Ensure that staff members follow the rules for timekeeping based upon the City, Office, and employee’s contract.
• Assist all employees with CityTime and Timekeeping related questions via email, phone, or appointment as well as create and maintain files regarding each employee assigned to the individual.
• Generate, monitor, and track various payroll reports such as excessive overtime, annual leave balance monitoring, excessive undocumented sick leave usages, OSHA’s WCS report, City Counsel Report of Workers’ Compensation Claims, separations payout for staff, Family Medical Leaves, etc. for assigned departments. Draft and maintain documents, reports and memos related to time and attendance. Coordinate attendance related meetings; may facilitate such meetings. Perform other related duties as directed.
• Coordinate and take ID card photos for new employees and assist employees with lost, stolen, damaged, and replacement IDs ensuring the proper paperwork is submitted, payments are completed, and separated employee’s IDs are deactivated in a timely manner for assigned bureaus.
• Process DP-2001 requests for incoming and outgoing employees for assigned bureaus.
• Expire inactive organizational charts in CityTime based on provided listings.
• Perform other work-related assignments or special projects are directed by management. Adhere to all DANY policies and procedures stipulated in the DANY Employee Handbook. Participate in cross-training and knowledge transfer sessions and provide coverage for other Timekeeping staff.
• Review and process all submitted documents and electronic notation such as doctor’s notes, sick leave requests, Transit Delay Verifications, Official Business, Jury Duty, Union Activities etc. for authenticity and accuracy for assigned departments.
• Monitor and ensure that all newly hired employees for assigned departments are enrolled into the CityTime Data Collection Device (DCD) and are informed about how to utilize the CityTime system. Must also create and assign schedules for new and existing employees into CityTime.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Associate degree and 1 -2 years of specific HR or Timekeeping experience; or
• 3 - 5 years of specific HR or Timekeeping experience.
• Candidates with continuous NYC HR experience in Timekeeping will be credited one (1) extra year of experience.

Preferred Requirements/Skills:

• Bachelor’s degree.
• Excellent customer service, interpersonal, organizational, verbal, written, and communication skills.
• Strong attention to detail, data accuracy and integrity.
• Ability to interact with all levels of staff, with a high regard for confidentiality and diplomacy.
• Knowledge of Federal, State, and local laws regarding leaves and benefits.
• Knowledge of City systems such as PMS, WCS, NYCAPS, CHRMS, etc.
• Proficient in Microsoft Office Suite.

Hours/Shift:

• Monday – Friday, 9:00 am – 5:00 pm.

How to Apply:

• Apply with a Cover Letter and Resume. 

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to "1" above.

Public Svc Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.