Special Program Aid (COE)

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

Job Type

Job Description

Job Summary

The Special Program Aid, under supervision, will assist the department with general administrative assistance and will work exclusively with state educator certification reporting requirements.

Essential Duties and Responsibilities

• Provide clerical support to identified by the department, use sound, independent judgment when performing duties. 
• Assist in maintaining current and confidential records and information.
• Develop and maintain professional relationships with faculty, administrative, and classified staff. 
• Keep calendars and reports related to appointments and requests. 
• Meet regularly with the administrative and staff in the college for staff meetings, training, and/or workshops. 

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Complete required Title II Reports for accreditation purposes.
•  Process Certification requests for teacher certification and non-teacher certification.
• Input Clinical Experience Records for teacher candidates and non-teacher candidates.
• Input Observations for teacher candidates and non-teacher candidates.
• Maintain Student Enrollment status: other enrolled, finisher, and removed for teacher candidates and non-teacher candidates.
• Clear past graduates for additional needed courses and/or testing.
• Creating completion letters for finishers that are only pending certification exam(s).
• Remove students on ECOS for students who have left EPP programs before completing.
• Complete Transfers forms for removed student as requested.

Minimum Requirements

• Education – Bachelor’s degree
• Experience – One year of related experience.
• May not be a currently enrolled undergraduate student at Texas A&M International University.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet, and database applications.

Ability to:

• Multitask and work cooperatively with others.
• Verbal and written communication skills. 

Physical Requirements – General office environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements

• Position requires face-to-face interactions on campus.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.
• Position may require working evening and/or weekend.
• Position is contingent upon funding and/or need.

Pay of Rate: $21.11/hour for up to 19 hours weekly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials.  The software does not allow you to “Save” your application and return to complete the process at a later time.  The page "My Experience" has an area provided under Resume/CV to drop or upload files.

Be sure to include:

• Resume/CV
• Cover Letter
• 3-5 professional references and their full contact information and
• Unofficial transcripts

Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.