Senior Payroll Tax Analyst

OVERVIEW OF THE COMPANY

JOB DESCRIPTION

As a Senior Payroll Tax Analyst, you will be responsible for payroll tax reporting, compliance, liabilities, and the filing of associated employment tax returns for multiple FEINS in multiple states.  You will also ensure the integrity of employee wage and tax data reported on employees’ Form W-2.

You will drive efficiencies through creative problem-solving and analysis as you work with large volumes of complex data to draw conclusions that identify process improvements and automations, improving accurate and timely tax payments and filings.

A SNAPSHOT OF YOUR RESPONSIBILITIES

• Ensure the accuracy, timeliness, and completeness of all monthly, quarterly, and annual tax filings, amendments, and reporting including employee W-2s and W-2c’s
• Reconcile all tax and wage amounts for multiple legal entities monthly, quarterly, and annually between the payroll system and third-party tax service including reconciliation of W-2s to payroll tax reports and the quarterly 941 returns to W-2 totals. Research and correct any discrepancies
• Analyze payroll tax issues and provide recommendations for solutions relating, but not limited to employee mobility, reciprocal taxation, stock taxation and reporting, inpats and expats, employer-provided fringe benefits and local taxation
• Review and reconcile all daily tax and wage amounts submitted to third-party tax services and research any discrepancies and handle accordingly
• Perform monthly, quarterly, and annual reconciliations of gross earnings to taxable wages to validate accuracy of taxable wages
• Submit tax notices and facilitate resolutions in coordination with third-party tax vendors timely to avoid penalties and interest; research and determine the root cause, and work with the appropriate parties to take action to prevent future issues
• Provide excellent customer service in researching and responding to payroll tax-related inquiries from employees, agencies, and other internal/external parties
• Research all W-2 correction inquiries, complete and submit all W-2c’s for review and approval, and distribute W-2c through appropriate channel
• Review all Workday tax updates and test accordingly, and communicate key changes to the Payroll team and HR as necessary
• Partner with the Payroll team to ensure state and local taxes are set up correctly for employees, particularly for employees who live and work in different states
• Maintain unemployment tax rates and communicate changes to third-party tax services
• Apply and register for new state SUI and withholding tax accounts for new locations, FEINS, as needed
• Prepare various tax returns and reporting not filed by third-party tax services, including other required government reporting
• Review third-party sick pay and ensure appropriate reporting
• Collaborate with the Manager to enhance, streamline, and document payroll tax processes
• Maintain knowledge of federal, state, and local tax regulations, including taxation of fringe benefits, by studying existing and new legislation and ensure compliance and advise management on needed actions

WHAT YOU WILL NEED

• Bachelor’s degree or the equivalent combination of experience and education
• FPC or CPP certification strongly preferred
• 5+ years of relevant work experience servicing a large volume of employees (including a remote workforce) in a multi-state, multi-entity organization
• Comprehensive knowledge of federal, multi-state, and local wage and hour and tax regulations
• Strong working knowledge of taxation of fringe benefits and long-term equity incentive instruments (RSUs, NQ Stock Options, etc.)
• High level of accuracy and attention to detail with high service orientation, integrity, discretion, and ownership of work with the ability to work independently
• Ability to work through ambiguity, be self-motivated, and piece together facts and data necessary to identify issues, propose resolutions, make decisions, and operationalize necessary changes to improve taxes and service delivery
• Ability to prioritize and multitask in a fast-paced environment
• Intermediate to advanced analytical skillset, including the use of Excel V-Lookup and Pivot Tables and/or other tools
• Excellent interpersonal, oral, and written communication skills
• Able to handle confidential information and issues effectively and without breach of confidentiality

NICE TO HAVE, BUT NOT A DEALBREAKER

• Experience with Workday and ADP systems
• Experience with inpats and expats
• Experience with international payroll (UK, EU, Israel)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

View more detail about FOX Benefits.