Healthyhorns Senior Departmental Buyer

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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Earliest Start Date:

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Job Details:

General Notes

Our mission at Healthyhorns is to enhance the health and well-being of students’ bodies, minds and lives in support of their academic and personal goals.

Healthyhorns is the umbrella brand encompassing University Health Services, Counseling and Mental Health Center and Longhorn Wellness Center. Together, the departments work to enhance the health and well-being of students’ bodies, minds and lives in support of their academic and personal goals.

Counseling and Mental Health Center (CMHC) is an accredited on-campus mental health facility dedicated to supporting the well-being of UT Austin students. CMHC offers a range of services, including assessment and referral, group and individual counseling, psychiatry and well-being services.

University Health Services (UHS) is an accredited on-campus medical facility dedicated to addressing the various healthcare needs of UT Austin students. UHS provides comprehensive services, including general medical care, public health education and specialty clinics.

The Longhorn Wellness Center (LWC) is the health promotion unit servicing University Health Services and Counseling and Mental Health Center. Staff focuses on educating students about priority college health issues by hosting workshops and events, creating new tools, and collaborating with the campus community to enhance overall well-being.

The University of Texas at Austin offers a competitive benefits package that includes but not limited to:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

Please visit UT Austin's Human Resources (HR) website at https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards to learn more about the total benefits offered.

** Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes. ** Your application may not be considered if required documents are missing.

Purpose

Serves as the primary buyer and purchasing representative for Healthyhorns departments, coordinating the procurement of supplies, equipment, and services while ensuring compliance with organizational policies and budget requirements.

Responsibilities

Serves as primary buyer/purchaser for Healthyhorns departments.

• Coordinates ordering and receiving of supplies, equipment, and requested purchases for the department.

• Researches submitted items for purchase as needed through current and new vendors as appropriate.

• Works with UT Document Solutions for any forms/pamphlets as applicable.

• Submits, monitors, and tracks purchase orders.

• Coordinates delivery to requesting department or to inhouse store as inventory.

Control and management of departmental storeroom and PAR level storage.

• Accepts and checks in deliveries for Healthyhorns supplies.

• Posts deliveries of storeroom material to the inventory electronically.

• Maintains files on open purchase orders and after completion forwards them to the Administrative Assistant for filing. Train UHS employees with ordering process and coding information related to processing requisitions for product and supplies.

• Screens open purchase orders for material that is overdue for follow-up action.

• Reviews PAR Level storage sites for restocking by Stores Clerk/ Supply/Processing/Distribution Technician.

• Restocks Storage sites in the absence of Stores Clerk/ Supply/Processing/Distribution Technician.

Maintains oversight of services and maintenance pertaining to the Ricoh printer/copier.

• Verifies copier counts and report to vendor for invoicing monthly.

• Receive invoices and matches with PO for invoice processing.

Provides backup support to Materials Management department.

• Assume responsibilities for back-up support of departmental courier services.

• Assumes supervisor responsibilities for department in absence of the Assistant Director, Material Management.

Assist with medical equipment yearly inventory.

• Compares inventories to office records or computes figures from records, such as sales orders, or purchase invoices to obtain current inventory.

• Prepares list of depleted items and recommends survey of defective or unusable items

Assists with accounts payable duties for UHS.

• Reconciles vendor invoices.

• Resolves discrepancies with vendors prior to creating payment vouchers.

Coordinate routine and quarterly maintenance work order submission.

• Receive and process any telephone orders (same ordering mechanisms as above) to move, add and change request.

• Change and exchange gas cylinders for the primary care #1 and all the clinics (i.e. oxygen, and CO2).

Required Qualifications

• Bachelor's Degree

• Experience in purchasing/buying

• Excellent verbal and written communication skills

• Ability to interact in a professional manner with various University personnel.

• Licenses: Class C Operators Drivers License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Drivers License within 30 days after entering Texas a new resident.

• Demonstrated ability to successfully work with a varied community and provide services from a non-judgmental perspective.

• Ability to lift/move items less than 20 pounds without assistance, over 20 pounds with assistance (coworker, dolly, or car).

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than three years of experience performing purchasing or stores work

• Minimum one year purchasing experience using MarketPlace, DEFINE, and MS Office

• Experience in payment voucher preparation

• Knowledge of UT purchasing procedures (competitive procurement, source selection, negotiation, etc.)

• Experience using UT ProCard. Some supervisory experience.

• Experience preparing professional correspondence.

• Proven time management skills with the ability to multi-task, prioritize, and organize work.

• Proven skills with accuracy in the maintenance of records and in preparing and submitting reports.

• Demonstrated customer service-oriented behavior and excellent public relations techniques

Salary Range

$51,000 + depending on qualifications

Work Schedule

Schedule to be discussed.

Some evening/weekends as necessary for projects.

Working Conditions

• Typical Office Environment

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Exposure to chemicals and commercial items typically found in offices, medical clinics, and building repairs/maintenance.

• Ability to lift/move items less than 20 pounds without assistance, over 20 pounds with assistance (coworker, dolly, or car).

Required Materials

• Letter of interest

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers:

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.