Pre-Award Administrator - Team C

Department

About the Department

Job Summary

Responsibilities

• Works with faculty and staff to identify, prepare, and submit grant applications to federal and private sources and secure sponsored funding from federal and local granting agencies as well as foundations.

• Assists in the timely submission of required annual reports and continuation applications.

• Serves as a resource to Section administrators and post-award account administrator to ensure that award activities and spending adheres to award terms and conditions.

• Attends institutional meetings that focus on grants management and establishes and maintains appropriate working relationships with both internal and external agencies.

• Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.

• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.

• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.

• Performs other related work as needed. ​

Minimum Qualifications

Education:

Work Experience:

Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree in accounting, business administration, or science strongly preferred.  

Experience:

• Three years of administrative, accounting, or grant and contract administration experience strongly preferred.

• Experience with budgets, ledgers, invoices, and fiscal reporting strongly preferred.

• Experience in one or more aspects of sponsored program administration in a research environment strongly preferred.

• Experience with accounting systems strongly preferred.  

Preferred Competencies

• Strong computer skills including word processing, database management, and spreadsheet skills.

• Excellent verbal and written communication skills.

• Attention to detail.

• Ability to be flexible and adaptable.

• Knowledge of general accounting standards and auditing.

• Strong organizational skills.

• Strong financial and analytic skills.

• Ability to research issues and propose solutions to problems.

• Demonstrated initiative in improving processes and enhancing systems.

• Ability to exercise sound judgment, discretion and tact.

• Familiarity with federal and non-federal grant and contract policies.

• Time management skills and the ability to handle multiple, concurrent tasks within deadlines.

• Ability to work with individuals from across the division and university.

Working Conditions

• Office environment.

Application Documents

• Resume (required)

• Cover Letter (optional)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Role Impact

Scheduled Weekly Hours

Drug Test Required

Health Screen Required

Motor Vehicle Record Inquiry Required

Pay Rate Type

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FLSA Status

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Pay Range

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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