Admissions Coordinator

Department

About the Department

Job Summary

Responsibilities

• Provides in-person and virtual front-line, accurate prospective student information and assistance for admissions and graduate programs. 

• Manages the Admissions inbox and answers calls for the Admissions Office. 

• Uploads data into, sends emails from, and pulls reports in Admissions database system to support recruiting efforts and application process. 

• Processes JD, Transfer, and MLS online applications and supports application processes. 

• Provides administrative and event support to the Doctoroff Program and Rubenstein Program. 

• Prepares materials for and helps execute applicant and student programs and visits, and processes student reimbursements. 

• Coordinates logistics for major student functions, including admitted students events and graduate student orientation. 

• Identifies and negotiates contracts with vendors, ensures high quality service standards are met, and processes vendor payments. 

• Assists with tracking and processing team expenses.

• Assists with onboarding tasks for incoming students. 

• Maintains and updates the Admissions web and electronic content. 

• Conducts special projects such as surveys, accreditation visits, the creation and management of specialized student activities or programs, and data collection initiatives. 

• Occasionally represents the Law School Admissions team at on- and off-campus recruiting events. 

• Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries. 

• Plans and conducts quality assurance reviews and recommends changes as appropriate. 

• Performs other related work as needed. 

Minimum Qualifications

Education:

Work Experience:

Certifications:

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Preferred Qualifications 

Experience: 

• Professional work experience in higher education preferred. 
• Previous experience in student services preferred. 

Technical Skills or Knowledge: 

• Proficiency with Microsoft Office Suite. 
• Experience with web content management systems. 
• Aptitude for learning and becoming an expert user of software programs and databases, including the Admissions database and the appointment management database. 

Preferred Competencies 

• Exceptional interpersonal, verbal and written communication skills. 
• Strong initiative and resourcefulness in problem-solving and commitment to providing a high level of service with a positive attitude. 
• Ability to effectively communicate with faculty, graduate students, various administrative offices at all levels in the University, and external constituents. 
• Demonstrated flexibility and ability to multi-task while maintaining a calm and courteous demeanor. 
• Strong organizational skills, high attention to detail, and ability to follow directions, meet deadlines, and maintain confidentiality. 
• Ability to work independently and as part of a team. 
• Knowledge of the University of Chicago’s policies and procedures. 

Work Environment 

• This position is available for partially remote work based on the business needs of the Law School.  
• Evening and weekend hours are required for admitted student events, orientation, and occasional other events. 

Application Documents 

• Resume/CV (required) 
• Cover Letter (preferred) 

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Role Impact

Scheduled Weekly Hours

Drug Test Required

Health Screen Required

Motor Vehicle Record Inquiry Required

Pay Rate Type

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FLSA Status

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Pay Range

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.