Talent Acquisition & Events Program Coordinator

Company Description

Job Description

Job Title: Talent Acquisition & Events Program Coordinator     

FLSA Status: Non-Exempt

Department: Human Resources     

Reports to: Manager, Talent Acquisition

GENERAL DESCRIPTION / PURPOSE:

The Talent Acquisition & Events Program Coordinator supports recruiting operations, candidate experience, onboarding, employment compliance, and employee engagement initiatives. This role maintains the Applicant Tracking System (ATS), vendor management platforms, and candidate records to ensure accurate data and an efficient hiring process. The Coordinator assists with recruiting administration, candidate communications, onboarding and I-9 coordination, while ensuring compliance with EEO, Affirmative Action, and employment regulations. The role also leads employee recognition and engagement programs, helping to create a positive employee experience across the organization.

ESSENTIAL JOB FUNCTIONS:

Pre-Employment, Onboarding & Candidate Logistics

• Administer the pre-employment process in a fair and equitable manner.  
• Conduct pre-employment background checks.
• Conduct e-RAILSAFE check for all employees required to work on railroad property.
• Conduct Motor Vehicle Record (MVR) checks for all employees required to drive company vehicles.
• Schedule drug and alcohol tests and physicals for safety sensitive positions. 
• Code and submit pre-employment vendor invoices for payment.
• In cases where an applicant is judged unqualified, tactfully decline applicant.
• Track the results of candidate assessments, schedule interviews and update candidate statuses in the applicant tracking system. 
• Administer databases, spreadsheets, online tools, and reports for recruiting and onboarding new employees.
• Schedule travel for new hires.
• Manage relationships with local hotel and transportation vendors.
• Provide after-hours support for candidate travel, resolving flight, lodging, transportation, and other travel-related issues during interviews, training, and onboarding.
• Coordinate onboarding and orientation activities, including I-9 completion, new-hire documentation, orientation logistics, and follow-up with employees, managers, and HR stakeholders to support timely completion.

Reporting and Compliance

• Communicate compliance results to necessary parties as appropriate.
• Utilize recruiting databases, applicant tracking systems, internet tools, and other software to perform the recruiting process. Maintain recruiting activity reports and all pertinent applicant and interview data to ensure unemployment and wrongful discharge claims may be appropriately addressed.
• Have knowledge of state and federal labor laws and guidelines, which include EEO and AAP.

Event Coordination

• Plan, coordinate, and execute company events, recognition programs, and engagement activities that reflect Loram’s ICARE values.
• Partner with internal stakeholders and vendors, employee programs, documentation requests, and event-related activities, ensuring service standards are met.

Qualifications

REQUIRED QUALIFICATIONS:

Education: High School Diploma or GED

Experience: 3+ years of experience in Human Resources field, customer service, inbound call centers or related administrative support role.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, concisely, and logically with candidates, managers, HR partners, and external vendors.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Effective listening abilities with strong judgement skills.
• Excellent customer service skills and interpersonal skills.
• Ability to handle sensitive and confidential information with integrity and discretion.
• A cheerful and open attitude toward learning.
• Good personal presentation skills.
• A disciplined work ethic and advocate for Loram’s mission and vision.
• Ability to take candidate travel questions outside of office hours when travel is booked to the corporate office.

PREFERRED QUALIFICATIONS:

Education: Associate or bachelor’s degree in Human Resources, Communications, Business or related field  

Experience: 2+ years of talent acquisition database and online tools experience and 2+ years of event coordination experience.

Licenses/Certifications: HR certification

Knowledge, Skills and Abilities:

• Knowledge of talent acquisition policies, procedures and basic employment laws/regulations.
• Events Management.

WORKING CONDITIONS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Office deskwork requires sitting, walking, using phone and computer
• May lift up to 30 lbs. occasionally
• 10% or more travel including international
• Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment

Additional Information

Equal Opportunity Employer:

Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.

Benefits:

Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.

Compensation:

Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.