Senior Administrative Assistant

The Senior Administrative Assistant provides comprehensive secretarial support to the Chair and Sr. Clinical Administrator of Radiology to include a variety of duties including but not limited to maintaining faculty schedules, answering phones and maintaining a log, organizing travel arrangements, reimbursements, departmental ordering, correspondence, compose/transcribe/distribute faculty meeting minutes, complete faculty references,  provides support to educational programs specifically dealing with the Residency Program, coordinates functions of the Chair's Office including faculty recruitment, credentialing and faculty appointments.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES TYPICALLY NEEDED TO PERFORM THIS JOB SUCCESSFULLY:  

Administrative and Organizational Competencies 

• Advanced computer proficiency, including working knowledge of Microsoft Office applications such as Word, PowerPoint, Excel, Outlook, and electronic calendar systems. 

• Ability to prepare, edit, and format professional correspondence, reports, presentations, and other documents using standardized word processing, database, and spreadsheet software. 

• Strong organizational and time management skills with the ability to prioritize assignments, manage multiple tasks simultaneously, and meet established deadlines. 

• Excellent oral and written communication skills, with the ability to interact effectively, courteously, and professionally with individuals internal and external to the organization. 

• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information. 

• Ability to work independently while collaborating effectively within a team environment and interacting with employees at all organizational levels. 

• Knowledge of and ability to operate standard office equipment such as telephones, computers, scanners, fax machines, and copiers. 

REQUIRED BACKGROUND CHECK, PHYSICAL, AND DRUG SCREENING FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES: 

Selected candidates must complete and pass a background check and an occupational health screening as a condition of employment.  For identified jobs, a drug screening will also be required. The background investigation, required occupational health screening, and any required drug screening will be conducted after a conditional employment offer has been extended.  

REQUIRED EDUCATION AND EXPERIENCE:  

• High school diploma/equivalent 

• 3 years of administrative support experience, including some multimedia experience

PREFERRED QUALIFICATIONS:  

• Bachelor's Degree  

• Experience in an academic setting 

• Experience in a healthcare setting, hospital, medical office or other provider organization