AY TRIO ETS Office Assistant (WS-ST2)

Job Title: TRIO ETS Student Office Assistant (WS-ST2)

Classification: Student Employee (non-exempt)

Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057

If the position requires the student to work off campus, provide the name and address here: N/A

Department Name: TRIO Educational Talent Search

Unit Number (5 digits): 11378

Length of Position: See Employment Authorization  

Contact Person/Supervisor: Administrative Assistant TRIO ETS

Wage Range: $11.75-12.75/hour

Description of the Position: (Purpose of the Position): To provide general office support and perform clerical duties in the TRIO Educational Talent Search office. 

Transferable Skills: 

• Attention to Detail

• Organization

• Self-Motivation

• Responsibility

Duties and Responsibilities: 

• Assist St. Olaf TRIO Educational Talent Search (ETS) staff with paperwork job requests such as filing and photocopying

• Make phone calls to program graduates and document post-secondary status

• Revise documents, summarize annual evaluations, and complete various typing tasks

• Conduct curriculum transcript audit for up to 100 recent program graduates alongside guidance from Administrative Assistant and St. Olaf TRIO ETS staff

• Create and update student folders for 700 program students 

• Assemble program mailings, student curriculum, and other items as needed

• Provide general office support

Qualifications: (Education/Experience/Skills) 

• Must be detail-oriented 

• Clerical skills such as filing, answering phones, revising documents, and database entry

• Experience with general computer software programs (i.e. Microsoft Office Suite, Google Workplace, Canva) and Apple computers

• Must be responsible and able to work independently, if necessary

• Must be consistent and able to work regularly scheduled hours

• Must be able to undertake multiple-step tasks and communicate need for additional instructions or clarification

• Must be able to think critically and creatively to collaborate with coworkers

• Must be able to effectively communicate and work in a team environment

Additional Comments:

The hours worked per week will be dependent on the student's Academic Year Work Award amount, Monday-Friday.
St. Olaf TRIO ETS will be somewhat flexible on the specific working hours, based on student schedule. The Administrative Assistant who this person reports to works 8:30am – 4:30pm, Monday-Thursday, remote Fridays. 

This job will run September - May

This job description is for general information purposes.  It is not intended to list all duties and responsibilities of the position.  This job description is subject to change at any time by St. Olaf College, with or without prior notice.