Facilities Specialist 1

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze. Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Work Arrangement: This position is onsite, working at the Stanford main campus Monday - Friday.

Budgeted Salary: The budgeted base salary range for this position is $39.09 to $46.01 per hour.

The School of Engineering
Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Stanford's School of Engineering seeks a Facilities Specialist 1 for the Gates Computer Science department and the Computing and Data Science department (CoDa) who has experience managing large, interdisciplinary facilities with complex instrumentation and labs. In this role, you will provide excellent customer service to building residents and work as part of a collaborative team of facilities managers, safety specialists, and project managers. Although each Facilities Specialist has assigned facilities in which they reside and focus, they work within a select team, participate in regular cross training, and provide back-up coverage for each other.

In this role, you will have primary responsibility for two buildings comprised of offices, unique research facilities, labs, maker spaces, and teaching spaces for both undergraduate and graduate students. In this role, you will be supporting faculty, staff, and students from multiple departments within the School of Engineering, while taking on significant responsibility in developing, streamlining, and improving operations of your assigned facilities.

This position requires the ability to work independently to ensure that assigned facilities are appropriately maintained, sustainable, efficient, safe, secure, code-compliant, and accessible. You will also assist with facilitating moderately complex construction and renovation projects, participate in complex renovation projects, interpret facilities policies and guidelines, and make enhancements to facilities procedures. The ideal candidate will have demonstrated a commitment towards continuous improvement in their previous positions. This role will report to the School of Engineering Services Manager of Facilities Operations.

In this role, you will:

• Perform specialized, diverse work activities as assigned, under the direction of a supervisor.
• Coordinate solutions, under limited supervision, solely supporting the operations, maintenance, repair,upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the university. 

Physical requirements include:

• Frequently stand/walk, seated, performs desk-based computer tasks.
• Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
• Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

Working Conditions:

• Requires 24-hour response availability seven days per week for emergency situations. 
• May be exposed to noise > 80dB TWA. 
• May working at heights 4 – 10 ft.

Core Duties:

• Serve as property operations / maintenance point of contact for facilities’ issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment).

• Perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM); implement preventive maintenance plan; coordinate & integrate utility usage/optimization (monitor usage, gather info, provide recommendations, follow-up, shutdown requirements); coordinate contract work, third party vendors.

• Identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction; coordinate maintenance logistics (to avoid faculty conflicts, events).

• Handle property administration by completing tagging, data entry and inventory; completing purchase orders, receiving; and completing record keeping, tracking, information gathering and support for space allocation decision makers.

• Implement facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.

• Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.

• Serve as safety management coordinator by correcting identified safety issues; tracking chemical inventory, disposal, hazardous waste; communicating and implementing disposal procedures in laboratory settings; conducting safety training and/or new employee facility orientation; and participating in emergency preparedness, recovery and business continuity coordination.

• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.

• Coordinate space management and planning activities including: move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).

• May conduct inventory and administer store supplies, as directed.

Minimum Education:

Associate degree

Minimum Experience:

Two years related, demonstrated facilities administration experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.

• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.

• Working knowledge of applications such as Excel, Word, PowerPoint, Project.

• Experience working with internal and external vendors and services contracting.

• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

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Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver's License.

• Ability to drive day or night.

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.