Development Coordinator, Major Gifts, Stanford Law School

Budgeted Salary Range: The Law School's budgeted salary range for this position is $29.75-$42.79 per annum.

This position is considered hybrid, with a 3-day onsite minimum required. 

Under direct supervision, provide administrative and routine support to fundraising
programs and activities for the Stanford Law School Office of External Relations. Work
with front-line fundraising staff, donors, volunteers, and other law school and university
staff to assist in establishing and maintaining relationships with all school and university
constituencies.
 

The major gifts team is part of the Office of External Relations at Stanford Law School.
It is made up of regionally focused field staff who work throughout the United States to
build and maintain relationships with Stanford Law School alumni, parents, friends,
corporations and foundations to advance Stanford Law School’s mission. The
development coordinator for the major gifts team will provide a full range of
administrative services to support the field fundraising efforts of three major gift officers.
He/she will also provide general assistance to help manage the centralized operational
needs of the Office of External Relations.
 

The development coordinator will report to the Director of Major Gifts and will
collaborate closely with the major gifts team, his/her administrative peers and others to
fulfill the duties associated with providing support to the team and assistance to the Director of Major Gifts. 
 

CORE DUTIES:

• Provide project and administrative support to three major gift officers. This includes:
producing meeting agendas and travel itineraries for field staff and the dean as needed;
coordinating travel arrangements for field staff and the dean as needed; prepare reports
and data entry.
• Respond to inquiries, and determine and take appropriate action as required.
• Draft and/or generate routine communications; coordinate production (formatting,
copying, etc.) and dissemination of documents, such as presentations, grant proposals,
conference and seminar materials, reports, brochures and displays.
• Build a network of relevant contacts, and stay informed on current university initiatives
and activities.
• Review and track funds and report on use of gifts and conduct front line research as
assigned.
• Assist in the planning, implementation and staffing of donor cultivation and other
special events as needed.
• Retrieve information about prospects and donors, update records, and generate
reports using the university’s external relations database.
• Assist with budget tracking and process reimbursements for team as needed.
• Review calendars for upcoming travel/projects/events to determine actions needed for
successful and timely completion.
• Create and revise donor biographies and proactively assure that all information is
current and accurate. This might include creating summaries comprised of information
obtained from Stanford’s database and also information obtained from on-line research
to ensure a full understanding of all of the information needed to complete the
individual’s biography.
• Other duties may also be assigned.
 

MINIMUM EDUCATION AND EXPERIENCE REQUIRED:

Bachelor’s degree (preferred) and one year of relevant experience or combination of
education and relevant experience.
 

PREFERRED MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Advanced computer skills and demonstrated experience with office software and email
applications, including Google Suite.
• Advanced on-line research capabilities.
• Knowledge of Adobe Acrobat Suite a plus.
• Ability to work on multiple projects simultaneously.
• Ability to adapt to changing priorities, deadlines, and customer needs.
• Ability to perform detailed work with a high level of accuracy and attention to detail.
• Strong organization skills.

• Applicants must be authorized to work in the United States without the need for employer visa sponsorship now or in the future.

Core Duties:

• Plan and schedule calendar(s) for assigned gift officers or team members with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

• Oversee and/or perform duties associated with scheduling, organizing, and execution of volunteer meetings and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.

• Assist in the design, publication and production of fundraising materials.

• Build a network of relevant contacts and stay informed on current university initiatives and activities.

• Review and track funds and report on use of gifts, as assigned.

• Retrieve information about prospects and donors, update records, and generate simple reports using the university external relations database.

• Track budget(s), and process reimbursements for department.

Minimum Education and Experience

Bachelor’s degree and one year of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability with Microsoft Office suite.

• Knowledge of database systems, such as Microsoft Access.

• Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.

• Excellent interpersonal skills and ability to interact with a wide range of people.

• Outstanding communication skills and exceptional attention to detail and follow-through.

• Demonstrate a commitment to fostering an inclusive workplace culture where all employees feel valued, respected, and empowered.

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Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver's License.

• Ability to drive day or night.

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.