Enterprise Asset Management, Deputy Commissioner

Department of Enterprise Asset Management

Deputy Commissioner

Posting Expires: Open Until Filled 

Salary Range: $118,000 to $160,000 annually 

General Description and Classification Standards:

The job of the Deputy Commissioner of the Department of Enterprise Asset Management was established for the purpose(s) of total life-cycle management of city facilities. This includes the strategic integration of capital construction and maintenance of buildings and grounds to achieve a condition of operating excellence. Under general direction, the Deputy Commissioner plans, develops, directs, implements and monitors the activities of the Real Estate, Administration, Building Operation and Technical Services Divisions.

The position monitors the grounds of all facilities to provide a condition of safety, neatness, and aesthetic attractiveness. This position continuously improves processes, procedures and practices to maintain optimum building performance, and develops steps to reduce energy consumption that result in cost savings for the city of Atlanta.

Supervision Received:

Direction received is very general and focuses on strategic objectives and is typically collaborative in nature. This position is a direct report to the Commissioner of the Department of Enterprise Asset Management.

Essential Duties and Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Directs the functions and overall operations of the Department of Enterprise Asset Management, including staff and provides direction to a group of professionals who manage the following divisions: Real Estate, Building Operations, Technical Services and Administration. 
• Manages assigned staff, including establishing workloads; prioritizing work assignments; evaluating employee performance; developing, interpreting, and enforcing policies and procedures; resolving staff issues; making hiring or termination decisions; and administering disciplinary action as required.
• Directs the maintenance and improvement of the condition of facilities, where practical, or pursue other options.
• Determine and affect the life cycle of facilities, if and/or when a facility has passed its useful life and propose options for disposal.
• Direct the evaluation of the condition of all equipment and systems and determine the necessity and priority for repair or replacement.
• Implement a regular program of preventative maintenance and measure its effectiveness against pre-agreed KPIs.
• Prepares short- and long-range plans for assigned department, including plans related to capital improvements and maintenance, and attends various meetings to address concerns regarding capital construction projects.
• Directs program and construction management activities related to the Capital Improvement Program (CIP) and other vertical infrastructure projects.
• Inspects city buildings, grounds, and installations regularly for the purpose of maintaining high standards of workmanship, cleanliness, safety, and security. 
• Manages the comprehensive planning (master plan, 5-year plan, etc.) and scheduling of capital projects, maintenance and repair requirements of the division, including service vehicles and motorized equipment for the purpose of assuring safe and functional facilities and associated building systems and equipment
• Assist in the development of the annual budget and strategic, 3-to-5-year plan. 
• Monitors the budget of personnel and non-personnel accounts. 
• Manages staffing requirements. 
• Drives and documents cost-reductions and cost-savings initiatives.
• Provides regular status reports (weekly, monthly, quarterly, annually) for the purpose of conveying information on ongoing capital projects and maintenance problems.
• Maintains internal controls for accountability and performance consistent with department and division goals, objectives and standards. 
• Responsible for staying informed of the latest trends, developments, and products for the design, construction, maintenance, repair, and disposal of properties; encourages innovation and experimentation as appropriate.
• May perform other duties as assigned.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities: This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Knowledge of principles, practices and policies of the City and the operations and functions of the assigned department.
• Comprehensive knowledge of enterprise asset management principles, facility life-cycle management, and asset optimization. 
• Knowledge of capital improvement planning, capital construction, and project management methodologies. 
• Knowledge of building operations, maintenance management, preventive and predictive maintenance programs. 
• Knowledge of commercial building systems, including HVAC, electrical, plumbing, fire/life safety, security, elevators, and building automation systems. 
• Knowledge of real estate management, property acquisition, disposition, and portfolio management. 
• Knowledge of municipal government operations, policies, and administrative procedures. 
• Knowledge of budgeting, financial management, cost control, and public-sector procurement practices. 
• Knowledge of strategic planning, organizational development, and performance management. 
• Knowledge of applicable federal, state, and local laws, regulations, building codes, OSHA standards, ADA requirements, and environmental compliance.
• Skill in effectively communicating and interacting with subordinates, management, employees and members of
• Skill in executive leadership and organizational management. 
• Skill in strategic planning and execution. 
• Skill in capital program and portfolio management. 
• Skill in facilities and infrastructure management. 
• Skill in budget development, fiscal oversight, and financial analysis. 
• Skill in policy development and implementation. 
• Skill in personnel management, coaching, performance evaluation, and succession planning. 
• Skill in contract negotiation and vendor relationship management.
• Ability to develop and administer policies, procedures, plans and activities and to monitor performance of subordinates against measured established goals.
• Ability to lead multiple divisions with diverse operational responsibilities while aligning activities with organizational goals. 
• Ability to develop and execute long-term strategic asset management and capital investment plans. 
• Ability to direct large-scale capital improvement and infrastructure programs from planning through completion. 
• Ability to evaluate facility conditions and determine repair, renovation, replacement, or disposition strategies.
  
   

Minimum Qualifications:

Education and Experience - 

• Bachelor’s degree in facility management, construction management, engineering, or closely related field.
• Fifteen (15) years of progressively responsible management experience which provides the requisite knowledge, skills and abilities for this job.

Preferred Requirements - 

• Master’s degree in business, construction management, facility management or a related field and 20 years of progressively responsible management experience.
• Program Management Professional (PMP) with an emphasis on construction
• Professional Engineer (PE) 
• Facilities Management Professional (FMP)
• Certificate of Facilities Management (CFM) by the International Facility Management Association (IFMA), Building Owners and Management Association (BOMA), or similar organization.

Work Environment:

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions are associated with the job.

Lifting Requirements: 

Light work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.

It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law.  We value and encourage diversity in our workforce.