Administrative Assistant (Field Safety)

ZACHRY is currently accepting applications for a Field Safety Administrative Assistant for new construction work. This position will conduct clerical or administrative duties as assigned to our Safety Department. Responsible for physical and electronic documents as well as creating official business memorandums and letters to support construction operations. This position will be Responsible for running reports, and entering, and issuing receipts. May work various hours as needed.

Position Responsibilities

• Know and understand recordkeeping requirements of Safety and employee related documents. Maintain confidentiality. 
• Office Filling/Scanning - Log training documents into a cyborg, training matrix, Feith, ASAP.
• Maintaining and verification of documents associated with training, permits and audits.
• Schedule crane medical examinations, compliance Training,
• Sharing weekly/monthly training schedules.
• Notify FEDEX when specimen samples are ready for pick up.
• Sharing daily weather updates/ lightning alerts.
• Collaborating with other departments in the development of project related informational and training packets
• Data entry and tracking of various safety programs
• Office/First Aid Supplies orders through Oracle.
• Attend supervisor meetings/safety committee meetings as a note-taker and share notes.
• Ability to learn other skills and duties 
• Willingness to take on different levels of responsibility
• Interacting with employees, different levels of supervision and management

Required Knowledge, Skills, and Abilities

• High School Diploma or equivalent
• Previous professional work experience in a clerical or administrative position
• Able to work varying hours as required to support construction operations
• Good interpersonal skills
• Data Entry Accuracy
• Data Entry Speed
• Grammar Usage
• Dependable, punctual, and excellent attendance
• High attention to detail
• Organization and time management
• Must have good problem-solving abilities
• Good Reading Comprehension
• Effective verbal and written communication skills; ability to communicate with different levels of the organization including our client
• Ability to work with others – team player including good communication skills with co-workers and supervisors
• Ability to meet deadlines in a timely manner.
• Ability to adapt to changes quickly.
• Ability to build effective relationships, field knowledge, and great communicator
• Must be proficient in various Microsoft applications. Must be computer literate in these areas (Word, Excel, and PowerPoint). Outlook experience is also preferred, including the use of e-mails, group messaging, and calendars and data collection
• Past work history as a supervisor or team leader is a plus

Preferred Qualifications

• Current or Former Zachry employee
• 6 months of experience in fieldwork
• Associates Degree

Physical Requirements

• The employee will be required to communicate in person, via telephone, email, use arm/hand steadiness, manual dexterity, finger dexterity, multi-limb coordination, oral expression, and comprehension.
• Position assignment will be based on construction sites and industrial facilities requiring mobility (on the ground and at heights)
• Ability to work alone and with others including engineering, suppliers, and customers.
• May be required to pick up, lift, carry, and move up to 10 lbs.
• Occasionally be required to spend time on the construction site and will need to have the ability to walk and climb stairs and in various outdoor conditions.
• Will be required to wear personal protective equipment (PPE) including but not limited to a hard hat, safety glasses/goggles, earplugs, masks/respirators, hi-vis safety vests, leather gloves, and leather steel-toed work boots.

The above description covers the fundamental responsibilities of the Field Safety Administive Assistant position. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day to day.

ZACHRY is dedicated to providing a Safe and Drug-Free work environment and is an Equal Opportunity Employer.

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