Oslo Administrative Coordinator, North American Branch Office

Position Title: Oslo Administrative Coordinator, North American Branch Office.
Department: Oslo International Summer School.
Classification: Non-Exempt.                             
FTE: 1.0.
Work Schedule: Mid-August through mid-June: the standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors. Mid June through the first week of August: travel to Oslo, live in a dorm, 40 hours per week, schedule to be determined. Training in Oslo, Norway in November 2026 to prepare for upcoming admissions cycle.
Work Location: On Campus.
Salary Range: $19 - $21. 

 

Essential Job Duties:

• Recruitment and Admissions.
  • Admit North American Students to the International Summer School (ISS) program with University of Oslo system and guidelines.
  • Advise students from North America and provide support services for both universities and individual students.
  • Attend Study Abroad Fairs for partner universities/colleges.
     
• Office Responsibilities of North American Branch Office (NABO).
  • Organize lists of potential, current, and alumni students.
  • Work with multiple, digital operating systems connected with the University of Oslo.
  • Collaborative work with the Oslo office for public relations and website updates.
  • Communication with outside vendors for supplies and advertising.
  • Update and maintain Peace Scholar website.
  • General office work.
     
• Office/Dorm in Oslo, Norway.
  • Assist dorm manager with move-in, move-out of students.
  • Substitute for manager at dorm, a limited number of days per week during the ISS session.
  • Work in the main office at the UiO with similar responsibilities to NABO office.
  • Coordinate events/activities and support main office, with varying duties.
     
• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
   
• Complete and meet deadlines for required training and performance management cycle.
   
• Perform other duties as assigned.
   

Supervision Received and Exercised:

• Reports to the Head of Office, North American Branch Office.                                 
• This position does not supervise anyone. 
   

Required Qualifications:

• Education: 
  • High school diploma or equivalent; Maintain a valid driver’s license; Hold and maintain a valid passport.
     
• Experience: 
  • A working knowledge of Norwegian language and culture; Exceptional organizational skills; Digital competence.
     

Preferred Qualifications:

• Education: 
  • Bachelor’s degree or equivalent work experience.
     
• Experience: 
  • Experience working in an academic environment.
     

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College.  Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
   

Disclaimer:

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes.  It is not intended to list all duties and responsibilities of the position.  This job description is subject to change at any time by St. Olaf College, with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.