Project Manager Assistant

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.   

Together, we are enhancing the quality of life globally through design. 

Join us and design your place with Stantec. 

Your Opportunity

As a Project Manager Assistant, you will provide timely, accurate, and professional administrative support to Buildings leadership and project management staff in keeping with Stantec's high standards.

Your Key Responsibilities

• Provides dedicated administrative support to multiple studio leaders and project managers.
• Develops and edits specification documents.
• Enters data and produces, analyzes, and distributes reports.
• Assists PM’s with WIP documentation.
• Utilizes a variety of software programs to produce and manage deliverables.
• Partners with studio members to enter and track project schedules and deliverables.
• Assists with expense reporting.
• Assists with proposal writing process. 
• Documents Pipeline opportunity; 
• Assists with report and drawing quality control processes. 
• Schedules and facilitates meetings, travel, and events.
• Provides onboarding training to new studio staff members.
• Handles special projects in support of studio and BC objectives.
• Assists with state agency HHSC/TDLR registrations and plan reviews.
• Assists project setup forms with input from PM and submits.

Your Capabilities and Credentials

• Clear understanding of service offerings provided by the discipline(s) studio(s).
• Working knowledge of Microsoft Office with expertise in Outlook, Word, and Excel and strong working knowledge of SharePoint.
• Ability to deftly manipulate data within spreadsheets and database systems.
• Strong analytical and research skills; with ability to synthesize data and ideas to make recommendations, produce reports, and identify trends and anomalies.
• Strong knowledge of business communication standards for email, correspondence, and telephone etiquette.
• Strong detail orientation and ability to organize and prioritize a diverse array of assignments and duties.
• Understanding of basic project accounting principles.
• Ability to operate standard office equipment.
• Strong verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to read, interpret, and act upon the requirements outlined in agreements and contracts.

Education and Experience

Associates degree or higher in a related field and 3+ years of experience in a professional consulting office environment or equivalent combination of education and experience. Professional experience in the architecture/engineering/planning industry is preferred.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. 

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.