Asistente administrativo I

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Salary - Monthly (non-negotiable):

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DESCRIPTION OF DUTIES:

Administrative Assistant I

Join PAHO/WHO in supporting key health promotion, life course, and determinants initiatives in Venezuela. This role contributes to the effective delivery of technical cooperation through high-quality administrative, operational, and logistical support.

SUMMARY OF RESPONSIBILITIES

Under the general supervision of the PAHO/WHO Representative, PWR/VEN, and the direct supervision of the Advisor, Health Promotion, Life Course and Determinants (DHE/HL), the incumbent is responsible for, but not necessarily limited to the following assigned duties:

Provide administrative support for the implementation of the work program of the Health Promotion, Life Course and Determinants unit.

Support programmatic and budgetary implementation through coordination of administrative processes related to budgeting, finance, procurement, and travel.

Generate reports from PMIS and assist with project monitoring, budget tracking, expenditures, and administrative follow-up actions.

Coordinate the planning and logistical arrangements for meetings, workshops, training sessions, technical consultations, working groups, and field missions.

Support procurement activities, including quotations, invoices, approvals, payments, and follow-up on the delivery of goods and services.

Prepare correspondence and meeting documentation, maintain filing systems, and support coordination with partners, consultants, and stakeholders.

For a complete list of functions, please see the post description.

EDUCATION

Essential: Certificate of completion of high school.

Desirable: Training in administration or other areas related to administration and operational support.

EXPERIENCE

Essential: Four years of administrative work experience.

Desirable: Experience performing administrative work in international organizations, UN Agencies and NGOs.

LANGUAGES

Fluency in Spanish and working knowledge of English.

IT SKILLS

Demonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Excel, PowerPoint, SharePoint, Visio and Project would be an asset.

COMPETENCIES AND SKILLS

For a complete list of competencies and skills, please refer to the post description.

The skills required are:

Strong administrative and organizational skills.

Proficiency in word processing and standard office software applications.

Ability to prepare routine and non-routine correspondence and reports.

Ability to plan, organize, coordinate, and monitor administrative processes and activities.

Strong analytical skills to research, organize, and present information.

Ability to coordinate multiple projects and administrative activities simultaneously.

Effective written and verbal communication skills.

Ability to work collaboratively in a team environment.

Ability to manage competing priorities and deliver quality results within deadlines.

Commitment to integrity, accountability, continuous learning, and respect for diversity.

DURATION OF CONTRACT

This is an initial 11 month assignment, with possibility of extensions, subject to satisfactory performance and funding availability.

DISCLAIMER 

• This vacancy notice may be used to fill other similar positions at the same grade and level. 

• All applicants are required to complete an on-line profile to be considered for this post. 

• Candidates will be contacted only if they are under serious consideration. 

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the official degree(s)/diploma(s)/certificate(s) required for this position. PAHO, considers official higher educational qualifications obtained from an institution accredited/recognized in one of the following databases: 

                - World Higher Education Database (WHED), list updated by the International Association of Universities

                   (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO).

                   The list can be assessed through the link: http://whed.net/

                - Council for Higher Education Accreditation chea.org

                 - College Navigator, found on the website of the National Centre for Educational Statistics,

                  nces.gov to support the validation process. 

• Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual. 

PAHO/WHO is committed to: 

• PAHO supports an environment of mutual respect and dignity for all applicants. All interested individuals who meet the requirements of this position are encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. To do so, email us at: pahorecruitment@paho.org

• Maintaining high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.

• Promoting a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of misconduct.  

• Providing a smoke-free environment. 

• Protecting the people in the communities we serve.  Therefore, we have zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.