GL Accountant II

At Virginia Garcia Memorial Health Center, we honor all members of our community and acknowledge the dignity of each person we serve. Our purpose is to provide high quality, comprehensive primary health care to the communities of Washington and Yamhill counties with a special emphasis on migrant and seasonal farm workers and a view to removing barriers to health care. We strive to provide an environment that welcomes and values the people we employ and serve.

If you are unsure whether you meet all the required qualifications for this role but are interested and passionate about this potential position, we encourage you to apply.

Job Summary: The General Ledger Accountant II is responsible for the accurate and timely monthly closing of the general ledger including reconciliation of all bank accounts and preparation of financial statements.  Prepare management reports. Develop and maintain internal control procedures for all grants and contract receivables. Develop and maintain the financials for the Foundation and Center. Responsibilities include preparation for year-end financial audit, annual benefit plan audit, and preparation of variance analysis and reports.

Essential Duties and Responsibilities:
•    Prepare and post journal entries for company accounts ensuring information is accurate and up to date.
•    Reconcile balance sheet and income statement accounts to general ledger; research discrepancies and determines appropriate course of action.  Prepare bank reconciliations, journal entries, and expense analyses.
•    Develop spreadsheets and account analysis and journals entries in order to keep records organized and standardized.
•    Participate in special projects such as accounting software updates in order to provide expertise.
•    Coordinate, prepare, consolidate and submit monthly financial statements to provide management with information on financial accounts.
•    Educate internal staff on more complex accounting principles when necessary.
•    Conduct studies and submit recommendations for improving the organization’s accounting operation to the Controller.
•    Document and coordinate implementation of accounting systems and accounting control procedures.
•    Meet deadlines for the completion of daily, weekly, and month end reporting.
•    Develop other management reports as required.
•    Ensure controls are communicated to all necessary staff and train staff if necessary.
•    Provide staff support to other administrative staff as needed.
•    Demonstrate cooperation and teamwork.
•    Provide cross-training on specific job responsibilities.
•    Meet identified business goals that contribute to company goals. 
•    Handle protected health information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
•    Perform other duties as assigned or needed.

HIPAA Requirements:
The General Ledger Accountant II may have access to PHI in the course of his/her duties. Applying the minimum necessary standard of HIPAA, the designated record sets to which this employee may have access include: patient demographic information in the practice management system, and incoming records, reports, results, consultations, etc. The General Ledger Accountant II is required to read the content of these records only the extent needed to accomplish the assigned task.

Knowledge, Skills and Abilities Required
•    Ability to apply knowledge of GAAP.
•    Ability to learn the organization’s accounting software.
•    Ability to learn and comply with regulatory reporting requirements.
•    Advanced knowledge of Microsoft Office Suite, database accounting systems, ability to download information from one system to another.
•    Proficiency in English, both spoken and written.
•    Excellent customer service skills.
•    Excellent written and verbal communications skills
•    Strong ability to organize work independently, respond to a variety of tasks, both simultaneously and consecutively.
•    Ability to problem solve, analyzes accounts and provide written documentation of analysis.
•    Ability to communicate project status and issues to manager in a timely manner.

Education and Experience Required
•    BS/BA in accounting and two to three years’ work experience in accounting.  Additional relevant experience may substitute for the educational requirement.
•    Prior experience in healthcare industry preferred.

Behavioral Competencies:
Accountability: Role model VG’s mission, vision, and shared values
Customer-Focus: Listen to the voice of the customer and strive to delight them by exceeding their expectations
Teamwork: If someone needs help, help them
Initiative: Be innovative, apply fresh ideas, and continuously improve how you do your work
Confidentiality: Maintain strict confidentiality and respect the privacy of others
Ethical: Demonstrate integrity, honesty, and stewardship in all encounters at work
Respect: Demonstrate consideration and appreciation for co-workers and patients
Communication: Demonstrate the ability to convey thoughts and ideas as well as understand perspective of others

Physical Requirements:
•    Sitting: up to 85%
•    Standing: 15%
•    Walking: 5%
•    Lifting/Carrying: 5%, up to 30 lbs. (reports, files, etc.)
•    Computer usage: up to 90%

Equipment Used:
•    Computer: data entry, word processing and database programs, internet, e-mail
•    Telephone, fax, copier, scanner

Immunization:
Staff members must meet immunization requirements as stated in VGMHC’s immunization policy and state and federal guidelines.

Job descriptions represent a general outline of the essential and major job duties, functions and qualifications required. They cannot be all-inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMHC’s Mission.

VGMHC is an Equal Opportunity Employer. No person is unlawfully excluded from consideration for employment because of race, color, religious creed, national origin, ancestry, sex, age, veteran status, marital status, or physical challenges. The policy applies not only to recruitment and hiring practices, but also includes fairness in placement, promotion, transfer, rate of pay, and termination.