Financial Services Manager II (Fixed Assets)

Compensation Range:

Position Summary:

Hiring compensation range: $71,134.87 -  $78,248.35 annually depending on qualifications.

Job Summary:

The position oversees the Grants department and execution all related processes and procedures to ensure compliance with federal regulations.

Job Duties:

• Manages accounting and diversified financial service responsibilities of the College’s daily operations.
• Effectively manage the functions handled by the College’s financial departments pertaining to financial statements preparations and analysis, fixed assets, reporting and reconciliations of accounts.
• Establishes yearly budget estimates for financial statements.
• Performs quarterly variance reviews.
• Manages the maintenance, reconciliation, and accountability of subsidiary and departmental ledgers in accordance with the State Accounting Manual and GASB.
• Serves to maximize the return on investments from legally available funds at the College in coordination with the State.
• Changes existing accounting procedures and develops and implements new procedures.
• Ensures shared knowledge to implement process improvements.
• Develops work papers and compiles supporting documentation for financial statements and audit requirements.
• Serves on committees and represents the College at internal meetings.
• Performs other similar and related duties as required.

Minimum Qualifications:

The position requires at least a Bachelor’s Degree and at least seven years of prior-related work experience.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field required.
• Experience in accounting, including fixed asset or capital project accounting; experience in higher education or governmental accounting preferred.
• Desire the candidate to be analytical and have experience in preparing management level financial reports. Candidate must be able to communicate financial information verbally and in written form.
• Experience with Workday Financials strongly preferred.

Supplemental Information:

The Financial Services Manager II for Fixed Assets is responsible for the oversight, accounting, reporting, and reconciliation of the College’s fixed assets within the Workday Enterprise Resource Planning (ERP) system. The position ensures compliance with state and federal regulations, Florida College System (FCS) Accounting Manual requirements, Governmental Accounting Standards Board (GASB) pronouncements, and institutional policies related to the capitalization, depreciation, inventory, reconciliations, and disposal of capital assets.

This position serves as the primary liaison between Accounting, Purchasing, Facilities, and departmental asset custodians for the administration and maintenance of the College’s fixed asset records. Responsibilities include monitoring capital asset acquisitions, transfers, retirements, and disposals; ensuring accurate asset classification and capitalization; coordinating with the Warehouse regarding physical inventory processes; reconciling fixed asset records to the general ledger; and preparing fixed asset reporting for financial statements, audit compliance and internal controls.

• Manage and reconcile the Workday fixed asset subledger, including asset additions, transfers, retirements, impairments, depreciation, and disposals.
• Review capital purchases and supporting documentation to determine appropriate asset classification, capitalization, useful life, and placed-in-service dates under College policies.
• Prepare monthly and year-end reconciliations between the fixed asset subledger and general ledger; investigate and resolve differences and document adjustments.
• Coordinate with the Capital Projects function to identify completed projects, verify supporting costs and placed-in-service dates, and record the timely transfer of construction-in-progress into depreciable assets.
• Maintain asset descriptions, tags, locations, custodians, and supporting records in Workday; coordinate periodic and annual physical inventories and investigate exceptions.
• Review and document asset transfers, surplus property, disposals, and retirements in coordination with departments and applicable College procedures.
• Prepare depreciation, capital asset roll forwards, and other schedules needed for the Annual Financial Report (AFR), financial statements, and regulatory reporting.
• Prepare records, reconciliations, and documentation for Florida Auditor General financial and property audits; respond to inquiries and support corrective actions.
• Develop, document, and maintain internal controls and standard operating procedures for fixed asset accounting and safeguarding of capital assets.
• Provide training and technical assistance on asset-related Workday transactions, work tags, documentation, and accounting requirements.
• Analyze fixed asset activity and advise Finance leadership of accounting issues, control weaknesses, and reporting needs.

Knowledge, Skills, and Abilities:

• Knowledge of governmental and fund accounting, capital asset accounting, depreciation, and applicable GASB requirements.
• Knowledge of Accounting Manual requirements for Florida College System capital assets and related financial reporting.
• Ability to reconcile subledgers and general ledger accounts, research variances, and prepare audit-ready supporting schedules.
• Proficiency in Workday Financials or a comparable ERP, with strong reporting and spreadsheet analysis skills.
• Ability to coordinate asset inventories and communicate requirements to departments with varied financial expertise.
• Strong analytical judgment, organization, attention to detail, and commitment to internal controls.

Performance Competencies:

• Accuracy and completeness of fixed asset records and capitalization decisions.
• Timely reconciliation, depreciation, inventory, and audit deliverables.
• Effective coordination of completed-project capitalization.
• Adherence to FCS, GASB, and College asset management requirements.

Closing Date: Open Until Filled

Hillsborough College is an Equal Opportunity Employer, we believe that diversity and inclusion among our applicants and employees is critical to our success as a community partner. 

All qualified applicants will receive consideration for employment opportunities without regard to race, color, religion, sex, pregnancy, national origin, age, physical/mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and military/veteran status. 

Preference will also be given to veterans and spouses who are eligible under the Veterans' Preference Law. At time of application, submittal of Form DD214 is the minimum requirement for veterans' preference claim.  Note:  Please upload your DD214 as an attachment as part of your application at the time of submission.  

The selected candidate identified for this position will be required to successfully complete a Level II criminal background check, which includes fingerprinting.  

Hillsborough College participates in the US E-Verify program.

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