Marketing - Sr Marketing Professional

We are currently seeking to expand our collaborative and engaging Marketing team with the addition of a Sr Marketing Professional in Houston.

We are looking for a creative storyteller who considers themselves a graphics guru or a copywriting whiz. Within the world of RFQ/P production, we strive to present a full story: a unique narrative illustrating HOK's expertise for each specific client. If you are ready to join a welcoming and relationship-oriented team and explore the bounds of your creativity, you may be the right fit!

As a Sr Marketing Professional, you will be responsible for leading, organizing, and coordinating activities involved in the preparation and development of marketing proposals, presentations, submittals, RFIs, RFPs, and compelling graphic products and services to showcase HOK's expertise and capabilities.

RESPONSIBILITIES:

• Manages, produces, and ensures the delivery of top quality, on-time, effective, and accurate submittal proposals, qualifications packages, and presentations. Acts as process driver to ensure the most efficient procedures and protocols are in place.
• Provides input and collaboration with marketing managers, the management committee, and practice leaders to help establish priorities and protocols for responding to RFPs and other marketing related inquiries.
• Works closely with marketing, business development, practice leaders, and project delivery staff when producing proposals, etc. Responds to their priorities and direction.
• Gathers information about prospects and participates in proposal strategy in support of firm's principals and other marketing professionals.
• Coordinates with and assists other marketing members.
• Interacts with marketing staff in other HOK offices to obtain/exchange information as needed.
• Provides the initial mock-up of of proposals and writes portions of the proposals as needed.
• Responsible for and manages the writing and updating of new project narratives and staff resumes to be used for marketing purposes.
• Maintains back-up data on projects and office personnel; ensures that resume file information is current, accurate, and appropriate.
• Completes and/or directs the completion of government forms, client questionnaires, and qualifying statements as required. Work often involves composing or editing answers to technical questions.
• Primary coordinator of awards submittals—tracks schedule and processes and assists with in-house submittal efforts.
• Establishes and manages timelines and assignments as needed to complete effective submittals.
• Prepares status reports on marketing efforts.
• Seeks and incorporates new references into marketing submittals.
• Coordinates work with outside vendors (electronic transfer of data, reprographics, binding, etc.) and consultants.
• Participates in the development of and is responsible for maintaining all marketing resource materials-brochures, slides, interview materials, images, project data sheets, proposal files, PowerPoint presentations, color copies, photographs, files, etc.
• Supervises active upkeep and use of marketing databases, including projects, resumes, holiday card lists, consultant lists, etc.
• Oversees the maintenance of weekly and monthly marketing reports/leads. Responsible for accuracy of information populated into HOK CRM System.
• Ensures supplies and equipment for marketing efforts are maintained and ready to go at a moment's notice.
• Develops, writes, and manages production of specialty brochures, mailers, announcements, etc. Maintains mailing lists.
• Coordinates, assembles, and prepares materials for client presentations and interviews, in accordance with Corporate Image Program and Desk Top Publishing Guidelines.
• Stays up to date on top emerging technologies to support firmwide marketing and business development efforts. 
• Attends pre-proposal conferences, professional meetings or other marketing-related events as appropriate.
• Assists with conference/seminar presentations.
• Some direct client contact.
• Fosters a commitment to exceptional external and internal client service.

SKILLS & COMPETENCIES:

• Proven ability to lead and facilitate the proposal development process, effectively guiding technical teams through requirements, schedules, content development, and submission deadlines.
• Excellent ability to produce high quality work efficiently and in an organized manner while meeting deadlines.
• Demonstrated ability at technical writing.
• Ability to maintain a strong attention to detail, sense of focus, and confidence under tight deadlines and varying workloads.
• Excellent ability to multi-task, responding to constantly changing needs and schedules.
• Strong editing and proofreading abilities.
• Excellent time management skills.
• Ability to communicate both verbally and in writing.
• Excellent organizational, communication, and leadership abilities.
• Strong proficiency in MS Office, including Word, Excel, PowerPoint, Outlook, and Adobe Creative Suite applications (InDesign, Photoshop, and Illustrator) preferred.

EDUCATION & EXPERIENCE:

• Equivalent of bachelor’s degree in marketing, communications, or related field required.
• At least 10 years marketing experience in the architecture, interior design, engineering, construction, or real estate development industry. (5 plus years in a supervisory marketing position preferred).
• Experience in the production of marketing materials and graphics for professional services required.

OTHER:

• Travel may be required.
• Overtime will be required.
• The job duties and requirements that this document describes may be altered or supplemented at any time at the sole discretion of HOK.