Shop Procurement Specialist

Job Summary:

The Procurement Specialist supports the company’s procurement operations by coordinating the sourcing, ordering, and delivery of materials, equipment, and services needed for field projects, service work, and office operations. This role focuses on executing purchase orders, obtaining competitive pricing, tracking vendor performance, and maintaining accurate procurement records. Working closely with project managers, field teams, and suppliers, the Procurement Specialist ensures materials and services are procured efficiently, cost-effectively, and on schedule.

Essential Duties and Responsibilities:

• Coordinate procurement of materials, tools, equipment, and supplies to support field operations, projects, and office needs.
• Obtain and evaluate vendor quotes to support competitive pricing and cost-effective purchasing decisions.
• Create, process, and track purchase orders and change orders in the company’s procurement system.
• Monitor order status, confirm delivery schedules, and follow up with vendors to resolve delays or discrepancies.
• Maintain and update approved vendor lists, pricing data, and supplier contact information.
• Support warranty and return processes, including documentation, credit requests, and coordination of core returns.
• Research and source hard-to-find parts or alternative materials from multiple suppliers.
• Collaborate with shipping and receiving to verify deliveries, track shipments, and support inventory processes.
• Accurately enter procurement data, invoices, and records into company systems while communicating effectively with internal teams.
• Perform additional procurement-related tasks and other duties as assigned by the supervisor.

Position Requirements (Work Experience, Skills, Licenses, etc.):

• Working knowledge of procurement processes, vendor coordination, and purchase order systems.
• Strong organizational skills and attention to detail with the ability to manage multiple tasks and deadlines.
• Effective communication and relationship-building skills for vendor and internal team coordination.
• Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with ERP or procurement software preferred.
• Team-oriented mindset and ability to work collaboratively in a fast-paced environment.

Education and Experience:

• High school diploma or equivalent required; associate degree or coursework in business, supply chain, or a related field preferred.
• 1–3 years of procurement, purchasing, or supply chain experience; construction or mechanical services industry experience preferred.

ACCO Competencies:

• Proactivity/Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.

• Perseverance: Shows wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.

• Motivation/Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.

• Technical Curiosity/Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.

• Insight: The ability to gather and make sense of information that suggests new possibilities.

• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.

• People Skills: Is approachable and gains the mutual trust and respect of others. Understands people’s strengths & weaknesses and actively seeks to understand other perspectives.

• Communication: Fosters open, honest, candid and respectful communication. Effectively assesses, defines and communicates issues in a timely manner, both written and verbal.

• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.

• Big Picture: Understands and contributes to the organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.

• Problem-Solver: Ability to identify, analyze, and solve problems in support of personnel, group, department, or organizational objectives.

• Execution: Effectively takes a vision and translates into action by including the right people. Identify and remove barriers, when possible, to achieve results. Demonstrates appropriate compromise, effective time management, prioritization practices and holds team members (including themselves) accountable for their performance/conduct.

• Professionalism: Respectfully observes and challenges the status quo with intent for improvement. Can take direction, accept feedback, and take full responsibility for his/her actions. Lead by example through positive influence and ethical leadership with consideration of the entire organization.

Job Responsibility Level:

No direct reports

Travel Requirements: 

Travel to (field, shop, project site) may be required 0-5% of the time.

Hours:

This is a non-exempt position from Monday through Friday. Work hours begin and end between 6:00am and 2:30 pm with a one-hour break for lunch and two rest breaks. Eight hours per day is required and other occasional overtime may be necessary for business needs 

Physical Demands:

• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

• Specific vision abilities required by this job include close vision and ability to adjust focus.

• Prolonged sitting.

• Frequently required to reach with hands and arms.

• Occasionally required to stand; walk and stoop, kneel, crouch.

• This job is located in a working fabrication facility. 

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