Office Manager-Campus Ministry

Posting Title

Overview

Under the direction of the Managing Director of Campus Ministry and the Associate Director of Campus Ministry, the Office Manager helps maintain the operations of the Campus Ministry office, and supports the staff as needed.

The projected salary range for this position, which represents the full range of anticipated compensation is: $50,000 to $58,500

Responsibilities

Collaborate with the Managing Director of Campus Ministry and the Associate Director on all office operational tasks as assigned, including but not limited to:

● Communications and web services support

● Technology services requests

● Maintenance and facilities requests

● Mailing and shipping

● In-office printing services

● Purchasing supplies and equipment

● Ministry and office-based errands 

Front Desk & Public Hospitality: Act as the primary point of contact for visitors, staff, and students entering the office; manage main telephone lines; provide general information; and route inquiries to appropriate personnel

Departmental Email & Correspondence: Monitor General Office email account, handle general inquiries, and forward requests to correct staff members

Database Management: Maintain departmental Airtable database (appointment requests, equipment rentals, facility inventories, and expense records), and oversee event registration platforms

Facilities, Materials, Safety & Access Control: Coordinate Campus Ministry-specific facility key distribution and electronic building access permissions, maintain active records of space access, oversee office cleanliness and storage, equipment rentals (cameras, speakers, laptops) and liaise with facilities staff regarding repairs and furniture

Website Management: Regularly update and maintain Campus Ministry website content using Cascade web services platform

Vehicle Fleet Management: Oversee scheduling, key checkout procedures, driver eligibility verification, routine maintenance checks, and fueling protocols for department-managed vehicles

Meeting & Event Coordination: Coordinate logistics for weekly staff meetings and departmental events, record meeting minutes, manage action item tracking, and maintain shared department calendars

Publications & Distribution: Format, print, and organize weekly event programs and worship materials using high-volume office printing equipment; manage distribution of regular department publications across campus spaces

Student Staff Supervision: Recruit, hire, train, schedule, and supervise student office assistants; approve timesheets; delegate administrative tasks; and foster personal and professional development.

Manage the annual Office Management budget

Maintain a tidy, clean, and organized office environment by cleaning the common areas, organizing the storage areas, and maintaining inventory lists for all supplies and materials

Assist in event preparations, including retreat, student ministry, and other office events. Assist staff and student leaders in preparing for such events.

Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, and retrieval.

Perform other job-related duties as assigned

Qualifications

Formal Education: Bachelor's Degree.

Practical Experience: At least 2-5 years of office-based, administrative work preferred. Web and technology proficiency preferred, including familiarity with CMS (content management systems such as Cascade), Airtable, Webconnex, Canva, and Mailchimp. Proficiency in Google Suite, Adobe; experience with database management programs. Candidates must be very detail oriented with strong written and verbal communications skills. Excellent editing and proofreading skills. Ability to maintain confidentiality is essential.

Technical Qualifications or Specialized Certification: Current and valid U.S. Drivers license, annual clearance to drive University Vehicle and MVR check.