Clerk, Parts Procurement

Job Summary:  A Maintenance Parts Procurement Clerk shall be responsible for the research, ordering, receipt and inventory of parts for the continued and efficient operation and maintenance of the plant’s equipment, systems and machines under the supervision of the Facility Superintendent. In the absence of a Maintenance Parts Procurement Clerk, responsibilities will be covered by another Maintenance Parts Procurement Clerk or the Facilities Superintendent.

Essential Functions

• Parts research, pricing and availability for inventory replenishment or need.
• Review of order point / order quantity with Facilities Superintendent or Plant Manager.
• Establish/maintain accounts and positive vendor relations.
• Ordering, receiving, storage, labeling and organizing parts inventories.
• Processing of electronic purchase orders: submission, recording, etc.
• Responsible for working with a minimum amount of supervision in all key areas.
• Responsible for reporting on a daily basis work orders and activity reports.
• Determine parts dispositions as needed.
• Responsible for all work being done in a timely fashion and done properly.
• Follow Good Manufacturing Practices (GMP’s).
• Follow Hazard Analysis Critical Control Point (HACCP).
• Responsible for care and maintenance of company tools.
• Follow all safety and working rules.
• Must have the ability to get along with co-workers, management personnel, customers, vendors, and employees in accordance with the company policies and working rules while ensuring a harmonious and conducive work environment.
• Maintain a positive attitude and contribute towards a quality environment.
• Support and follow USDA, SQF / QA, GMP, HACCP, Safety policies and procedures, and production needs.  “Food Safety and Quality” are the responsibilities of this position.
• Excellent regular full-time attendance in support of company objectives.
• Performs other related duties as assigned.

Supervisory Responsibilities:

• N/A

Qualifications (Knowledge, Skills, and Abilities) 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must work in a safe and efficient manner and follow all safety procedures including the use of safety equipment.
• Must have the ability to maintain parts inventory levels.
• Must be able to utilize computer database(s) to properly track and process purchases
• Must be willing to ask for assistance when the process is unclear.
• Must be organized and detail oriented.
• Basic computational skills required.
• Simple math reasoning required.
• Must demonstrate good judgement when carrying out duties as assigned.

Education and/or Experience

• Minimum 1-2 years experience in a similar purchasing position or 1-2 years experience in maintenance environment or equivalent formal training. Experience with preventative maintenance (PM) programs is a plus.
• Excellent written and verbal skills.
• A high school diploma or General Education Degree (GED) is preferred.  

Language Skills

English is required as the written and spoken language. 

Certificates, Licenses, Registrations

Must possess or be able to acquire and maintain a forklift operator license.

Driving Requirements

Must possess or be able to acquire a state issued Driver’s License.

Equipment

Personal protective equipment including, but not limited to: hearing protection, bump caps, hair and beard nets, gloves, and safety glasses must be used in the performance of duties will be required when working in our manufacturing sites.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The company will make reasonable accommodations that do not cause an undue hardship if such an accommodation enables individuals with disabilities to perform the essential functions of the position.  This role is primarily working in an office setting; but on occasion will travel to manufacturing sites.

ADA/FEHA

The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California’s Fair Employment and Housing Act.

EEO

The Company is an equal employment opportunity employer.