Records Specialist I

Position Summary:   

The Records Specialist I maintains airframe and engine records and supports maintenance scheduling and digital reporting. Assignments are directed by the appropriate Airframe or Engine Records Supervisor and may include airframe records, engine records, or both. Under the guidance of the assigned supervisor or designated lead, this role processes documentation, updates the company enterprise resource planning (ERP) system, and validates data for operational teams and leadership. The position supports Dynamic Aviation’s remote bases and corporate maintenance office.

Key Responsibilities:

• Receive, review, organize, scan, file, transfer, and update active and inactive airframe and engine records and historical documents.

• Prepare and review airframe and engine logbook entries for accuracy and completeness and submit them to Quality Control in accordance with established procedures.

• Verify aircraft flight time and engine operating time against supporting documentation; update utilization in the ERP system and report discrepancies.

• Create, update, and schedule airframe and engine inspection work packages in the ERP system for major, intermediate, and scheduled inspections using established requirements and guidance.

• Assist with daily and weekly maintenance schedule updates and provide records and work package status to Planning, Maintenance, and the assigned Records Supervisor.

• Assist with tracking and documenting Airworthiness Directive (AD) and Service Bulletin (SB) requirements and compliance status for assigned aircraft and engines.

• Enter and update airframe and engine component and configuration records from supporting documentation; refer unclear installation histories or discrepancies to the supervisor or designated lead.

• Assist with life-limited parts research for airframe and engine components; enter documented component times into the ERP system with guidance from the supervisor or designated lead.

• Compile historical airframe and engine data to support maintenance baselines, forecasts, and status reports under the direction of the supervisor or designated lead.

• Provide Technical Operations, civil, defense, and production teams, and remote bases with accurate airframe and engine maintenance paperwork and status information using Microsoft Office applications.

• Maintain assigned airframe and engine technical manuals and reference libraries; assist with publication updates, distribution, subscription records, and access requests.

• Maintain records in accordance with applicable requirements of 14 CFR 43.9, Dynamic Aviation’s Part 145 Repair Station Manuals, AS9100D and other applicable AS9000 series manuals, and company procedures.

• Support the assigned Records Supervisor with daily department activities
• Other duties as assigned
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Digital Reporting Responsibilities

• Extract and organize aircraft records data from the ERP system and other approved sources; check completeness and accuracy against source documentation.

• Update established digital reports and dashboards with guidance; help reconcile discrepancies and maintain traceability to support records.

• Prepare recurring and ad hoc reports for operational and leadership use; flag trends, exceptions, overdue items, and other data requiring review.

Required Qualifications

• High school education or equivalent  

Preferred Qualifications 

• Must possess strong oral and written communication skills and be capable of working in an exceptionally dynamic maintenance scheduling environment 

• Demonstrates the ability to work effectively with complex details and close attention to detail  

• Ability to read, write, and perform basic math calculations 

• Previous experience with and proficiency in the Microsoft Office suite, particularly Excel; familiarity with Power BI, SharePoint, or similar digital reporting tools is preferred

• Ability to recognize process or equipment deviations from expected performance or output 

• Ability to fully understand manufacturer’s maintenance program(s); translating to our fleet of aircraft 
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Additional Requirements

• Passport or work authorization requirements to work in the U.S.
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Working Conditions 

• Monday-Friday, hours are either 7 am-4 pm or 8 am-5 pm

• Prolonged periods of sitting at a desk and working on a computer

• Frequent use of hands and fingers for typing, writing, and operating office equipment

• Ability to view computer screens for extended periods, with close vision and the ability to adjust focus

• Ability to lift up to 50 lbs.

Pay Band: $19.54 to $29.62 per hour. Starting pay is determined by experience, qualifications, and internal equity, and typically falls between the minimum and midpoint of the pay range.