Administrative Coordinator, School of Nursing

Position Title:

Job Description:

Essential Duties and Responsibilities:

Program Operations

·        Provide administrative and operational support for the BSN program and nursing program leadership.

·        Coordinate program communications, meetings, orientations, advisory board meetings, and special events.

·        Prepare correspondence, reports, meeting agendas, and minutes.

·        Maintain program calendars, records, and departmental documentation.

·        Serve as a primary point of contact for routine program inquiries.

Compliance

• Maintain records related to immunizations, CPR certification, background checks, drug screening, health requirements, and other agency-mandated documentation.

• Maintain records of faculty licensure, certifications, continuing education, and other required credentials.

• Monitor compliance deadlines, communicate requirements to students and faculty, and generate compliance reports.
• Assist the clinical coordinator with student onboarding processes required by clinical partners and clinical placement systems.

Accreditation and Program Evaluation Support

• Assist with collection, organization, and management of data required for CCNE accreditation and Maryland Board of Nursing reporting and approval requirements.
• Support preparation of accreditation reports, annual reports, and program review materials.
• Assist faculty and leadership with data collection, outcome tracking, and continuous quality improvement activities.

Data and Administrative Systems Management

• Maintain compliance, credentialing, accreditation, and program databases.
• Generate reports and summaries for program leadership.
• Ensure secure, accurate, and confidential management of student, faculty, and program records.

Job Requirements: Education, Experience and Skills:

Required

·        Associate degree required; bachelor's degree preferred.

·        Minimum of three years of progressively responsible administrative, program coordination, or office management experience.

·        Proficiency with Microsoft Office Suite, database management systems, and electronic record-keeping platforms.

·        Excellent organizational, written, and verbal communication skills.

·        Strong attention to detail and ability to manage multiple priorities simultaneously.

·        Ability to work independently and collaboratively with faculty, staff, students, and external stakeholders.

·        Ability to handle confidential information with discretion and professionalism.

Preferred

• Experience in higher education, nursing education, healthcare administration, or a regulatory environment.
• Familiarity with CCNE accreditation standards, Maryland Board of Nursing requirements, and nursing education regulations.
• Experience with student information systems, compliance platforms, or credentialing software

.

Starting Salary

$60,000/year

(Actual compensation will be commensurate with experience, education, and qualifications.

Employee Benefits:

This full-time position includes a comprehensive benefits package, featuring annual, holidays, and sick leave. The University offers a generous suite of benefits, including tuition remission for both graduate and undergraduate courses at Mount St. Mary’s University, an employer-sponsored retirement contribution, and a robust paid time off program.

For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.html

Full Time/Part Time: