Logistics and Asset Custodian

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Logistics and Asset Custodian

Role Background

The Logistics and Asset Custodian manages the physical flow and accountability of CIS equipment: receipt, storage, issue and shipment, asset lifecycle records, and custodial accountability for an assigned CIS asset portfolio.

The role keeps the asset register and the physical inventory accurately aligned. Asset accuracy is a measured service KPI.

Role Duties and Responsibilities

• Receive, ticket, check in, store and distribute CIS equipment and inventory items, updating the logistics system of record (EBA or equivalent).
• Create requisitions and record receipts of materiel; establish and maintain property accounts for the assigned area.
• Act as appointed custodian (account holder) for an assigned CIS asset portfolio: issue and custody of property, stock-takes, reconciliation and discrepancy resolution.
• Coordinate annual inventory inspections with the CIS points of contact (CISPOCs) of supported entities and customers.
• Fully investigate, document and report CIS equipment discrepancies in accordance with agency directives.
• Apply the agency property disposal process and SOPs; manage transfer documentation, loan equipment and handover/return of equipment.
• Register, tag, track and audit assets through their lifecycle and track software licences.
• Carry out warehouse activities (receiving, put-away, picking, packing and shipping), maintain warehouse equipment and use pallet trucks and load-bearing equipment.
• Produce inventory and assurance reports to support reconciliation and decision-making.

Essential Skills, Experience and Certifications

• Secondary education or vocational qualification in logistics, supply chain or a related field.
• One to three years or more of experience in supply, logistics or supply chain management, ideally with IT or technical equipment.
• Inventory management, stock-taking, tracking and reconciliation.
• Warehouse operations: receiving, put-away, picking, packing and shipping.
• Experience with an inventory, ERP or asset management system; good Excel skills and accurate record keeping.
• Ability to perform practical warehouse duties and use material-handling equipment.

Desirable Skills, Experience and Certifications

• One to three years of experience with NATO EBA, including EBA asset management.
• Knowledge of NCI Agency logistics procedures, property accounting and disposal.
• Basic knowledge of finance and budget processes for CIS procurement.
• Experience with ITSM/CMDB-based asset management; IT asset management certification.
• Forklift / material-handling certification; valid driving licence.

Language Proficiency

• Professional working proficiency in English, spoken and written (NATO STANAG 6001 SLP 3333 or equivalent desirable).

Working Location

• Izmir, Türkiye, with support to the CIS Support Element in Ankara and other NATO locations as tasked.

Working Policy

• On-site, normal working hours.

Travel

• Travel to other NATO sites in the area of responsibility may be required.

Work Eligibility

• Must hold, or be able to obtain before the start date, the right to work and reside in Türkiye (work and residence permit or Turkish citizenship).

Security Clearance

• Valid NATO SECRET personnel security clearance (or national SECRET clearance recognised for NATO SECRET) held at the start of the assignment; NATO SECRET is required for unescorted access to NATO premises.