ORT - Orientation Roundtable Assistant Director (w)

Orientation Roundtable Assistant Director

Reports to:

Orientation Roundtable Director

The Orientation Roundtable (ORT) is a group that meets regularly and consists of the ORT Executive and representatives from each faculty society. The ORT Executive consists of the ORT Director, the ORT Assistant Director, and 4 Leads (Logistics, Systems and Support, Media and Sponsorship, and Social Impact). ORT is responsible for the overall planning and coordination of Faculty Orientation, and completes all room and space bookings, organizes leader training for all Orientation Leaders and Executives, and liaises with the University and other AMS departments. The ORT Assistant Director serves as a key support system for the Orientation teams by directly assisting the ORT Director in completion of the Office’s mandate and responsibilities. This position is a one-of-a-kind at Queen’s and provides a unique way to get involved with Fall Orientation!  

Time Commitment, Eligibility, and Remuneration

• 10.5-month waged term from December to October 15th of a time commitment of 15
hours/week December – April, 25 hours/week from May to August 15th, 30 hours/week from
August 16th to September 15th, and 10 hours/week from September 16th to October 15th.
• The successful applicants will be required to attend training provided by the Human
Resources Office.
• Successful applicants must return to Kingston by the beginning of August (exact date to be
set by ORT Director). This means there is a 4-week period prior to and including Orientation
where other directors are expected to work approximately up to 25 hours to finalize
preparation for Orientation
• The time commitment during the year is spread across both semesters; thus, students who
are participating in an exchange program may not be eligible.
• All AMS assistant managers must be in what is equal to 3.0 units per semester across the
year; and have paid their full slate of mandatory fees as well as their AMS Membership Fee
• All AMS employees must be in good academic standing, as defined by the employee’s
program, and
• Be legally able to work in Canada.

Responsibilities 

ORT Assistant Director Responsibilities 

• • Attend all weekly ORT meetings and ORT Executive meetings (dates to be set by ORT
  Director)
  • Coordinate and execute mandatory training sessions in February for all Faculty Orientation
  leaders and Orientation Committee executives
  • Coordinate and execute training sessions during Leader/Executive Training Week prior to
  Orientation for Orientation Leaders and Executives, including topics such as leadership and
  mentorship, emergency procedures, accessibility, and incorporating University and
  community resources (specific content of these sessions will follow the recommendations
  put forth by SORC and considerations from ORT Director)
  • Responsible for supporting faculty specific Orientation training
  • Facilitate and deliver additional ad hoc training/development opportunities as necessary or
  when requested by ORT Director or mandated by SORC recommendations
  • Take on managerial administrative tasks from May to August alongside the ORT Director
  • Create the scheduling for all members of ORT - including on-call schedules for the storage
  locker - work with Director to have ORT members at the necessary events they need to go to
  • Work with ORT Director and the Media and Sponsorship Coordinator) to finalize equitable
  sponsorship for ORT and faculty societies
  • Support ORT Director with the incident reporting process
  • Meet with ORT Director regularly, attend all ORT meetings, and meet with corresponding
  stakeholders.
  • Submit a written transition manual by end of the employment term.

Competencies   

• Accountability  
• Attention to Detail 
• Communication 
• Cultural Sensitivity 
• Problem Solving 
• Conflict Management 
• Time Management 
• Public Relations

Job Requirements   

• Sound analytical thinking, planning, prioritization, and execution skills
• Demonstrated time management skills
• Ability to identify measures of performance and actions needed to improve or correct
performance
• Ability to manage, lead, and motivate a team to achieve and exceed their goals
• Ability to delegate, set expectations, and monitor progress of all direct reports
• Ability to remain calm and poised in urgent situations