Accounts Payable Specialist

Description

Position Overview:

The Overlake School—a thriving, future-focused independent school nestled in a green forest in Redmond, WA—is hiring for an exceptional Accounts Payable Specialist to join our spirited and mission-aligned Business Office team. At Overlake, we're more than just a school. We are a bold community of learners and leaders, committed to shaping the future while honoring the values that have guided us since 1967. If you're an accounts payable professional who finds joy in being a part of a mission-driven community, serving them through precise and timely payment processing, this is the opportunity for you!

The Details:

Wage: $28 - $33/hr. The wage offered will depend on relevant years of experience, education, and independent school experience.

Work Hours and Location:  Full-time, Hourly, M-F. This position is eligible for flexible work hours between the hours of 7am - 5pm. Work from home available upon request. 

The Process: Please include a cover letter. This post will remain open until filled. 

Benefits: 

• $5 employee premium for all medical plans
• 100% employee coverage for dental and vision plans
• 35% medical, dental and vision coverage for dependents
• 20 to 30 days of paid time off based on tenure for full-time 12-month staff 
• Paid Holidays when school is fully closed
• 5-10% employer match based on years of service and employee contribution
• On-site health and wellness
• Professional development allowance
• Up to $2,050 meal allowance for breakfast, lunch, and snacks through on-campus dining.
• Employee Assistance Program
• Long term and short term disability as well as life insurance
• Use of School Library

What You’ll Do:

• Process accounts payable invoices, including reviewing documentation, coding expenses, obtaining approvals, and issuing vendor payments through Ramp Bill Pay.
• Manage vendor payments and ensure transactions are recorded accurately and on time in accordance with school policies.
• Maintain complete accounts payable records and vendor information, including W-9 forms and supporting documentation.
• Collaborate with colleagues, vendors, and budget managers to resolve invoice and payment issues and ensure compliance with internal policies.
• Process and monitor school-issued credit card transactions and employee reimbursements through Ramp Expenses, including receipts, coding, and approvals.
• Reconcile balance sheet accounts related to accounts payable and support month-end and year-end closing.
• Track and distribute budget-to-actual reports to assigned departments.
• Administer Ramp Expenses and Ramp Bill Pay workflows and support ongoing process improvements and internal controls.
• Coordinate annual Form 1099 reporting, including identifying reportable payments, reconciling vendor records, and preparing and filing required forms.
• Cross-train in accounts receivable, including student billing and payment application in Veracross, to provide backup coverage during vacations and staff absences.
• Support the Business Office in maintaining financial accuracy, responsive service, and continuity of operations.

Requirements

• Bachelor’s degree in accounting, finance, or related field.
• At least two years’ experience with accounts payable processes, accounting systems, and electronic payment platforms.
• Strong attention to detail and organizational skills.
• Familiarity with vendor tax documentation and annual Form 1099 reporting.
• Strong computer skills and proficiency with financial software; experience with Ramp or similar platforms.
• Ability to work collaboratively with colleagues within and outside of the department.
• Passing required background checks.

Preferred Qualifications:

• Experience in education or non-profit setting.
• Culturally responsive behaviors and practices.
• A desire for ongoing professional development.

Physical Requirements:

• Ability to sit/stand for extended periods.
• Must work in office/school environment.

Who You Are (Competencies):

• A reliable professional who ensures accounts payable are processed accurately and timely.
• A detail-focused team member who spots inconsistencies and initiates resolution.
• A collaborative partner who works well with cross departmental work.
• A problem-solver who handles compliance and policy issues with sound judgement.
• A value-driven individual committed to equity, inclusion, and belonging.

Other Duties

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. In addition, all Overlake employees are expected to execute duties and maintain standards in accordance with all Overlake policies and procedures.

Equal Employment Opportunity

At The Overlake School, we strive to ensure that every employee feels welcomed and valued for their unique perspectives and contributions. From our hiring practices, performance reviews, raise decisions, and opportunities for promotions, The Overlake School follows consistent and fair practices to ensure all employees and potential employees have an equal opportunity for employment and advancement based on merit, and are not discriminated against because of race, color, religion, national origin, age, sex, veteran status, pregnancy, childbirth, pregnancy-related conditions, disability, gender, gender identity, sexual orientation, or on any other legally protected basis in the administration of its educational policies, financial aid, employment, and other school-administered programs. Our Human Resources department works with employees to make reasonable accommodations for those that require assistance in being able to participate in the interview process or meet the requirements of their position.

Background Check Policy

The Overlake School conducts background checks for employees after the conditional offer of employment is accepted, in compliance with applicable federal, state, and local laws. Candidates will be asked to authorize these screenings and results will be reviewed by a designated HR representative. The Overlake School reserves the right to modify this policy at any time without notice.

Work Authorization Policy

This role is contingent upon the Employee’s ability to lawfully work in the United States in a manner compatible with the structure, schedule, and duration of the position. Any employment authorization that requires institutional agreements, academic-credit participation, or third-party oversight is subject to the School’s review and written approval.