Trainee, Asset Operations, Project Management (PM) Academy

Title:

Company:

About Ipsen:

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.

 Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society!

For more information, visit us at https://www.ipsen.com/ and follow our latest news on LinkedIn and Instagram.

Job Description:

WHAT – Summary & Purpose of the Position

The Project Management Academy Trainee will support the development, maintenance and continuous improvement of Ipsen's Project Management Academy. The role will contribute to strengthening project management capabilities across the organization by ensuring that key project management resources remain relevant, accessible, and aligned with business needs.

Working closely with stakeholders across the Global Portfolio Operation (GPO) team, R&D and other business functions, the trainee will coordinate the review, update and publication of project management knowledge assets and support the administration and enhancement of the Project Management Academy SharePoint platform. The position may also provide short-term support to strategic transformation initiatives, including OnePlan and other enterprise projects, as required.

WHAT – Main Responsibilities & Technical Competencies

Project Management Academy Content Management

• Create, update and maintain core Project Management Academy materials, including:Project management playbooksHow-to guidesStandard processesTemplatesSupporting methodology documentation
• Ensure documentation is accurate, consistent, user-friendly and aligned with Ipsen project management practices.
• Maintain document version control and governance processes.
• Monitor feedback from users and identify opportunities for continuous improvement of Academy content.

Stakeholder Coordination

• Organize and facilitate reviews of project management resources with subject matter experts and key users across GPO, R&D and other functions.
• Track review cycles, feedback and approvals to ensure timely updates.
• Support alignment and adoption of project management standards across stakeholder groups.

SharePoint Administration and Knowledge Management

• Publish approved content on the Project Management Academy SharePoint site.
• Support ongoing maintenance, organization and improvement of the SharePoint platform.
• Monitor content relevance and archive obsolete materials when appropriate.
• Contribute to improving user experience, navigation and accessibility of project management resources.

Project and Transformation Support

• Provide operational support to strategic initiatives as requested.
• Contribute to specific workstreams related to OnePlan or other transformation programs.
• Support project monitoring, documentation, communications and reporting activities.

HOW – Behavioural Competencies Required

Excellence in Execution

Competency Behavioural Markers

• Approaches priority setting and setting the stage through the lens of execution
• Establishes clarity about the goals, accountabilities, timelines, and next steps; can identify/spot opportunities for real impact on patient and society
• Able to be focused and performance-driven with clear KPIs
• Plans and aligns effectively (steps, resources, timelines etc.)
• Displays a commitment to best practice sharing and setting
• Promotes single point of accountabilities

Explanation of Choice

This role involves managing multiple projects, timelines, and deliverables. Excellence in execution ensures the trainee can prioritize, plan, and deliver effectively.

Collaborates

Competency Behavioural Markers

• Collaborates and communicates without boundaries, continuously removes organizational barriers
• Focuses on continuous improvement; integrates and leverages key learnings, showcases resourcefulness, learning/experimenting at scale, demonstrates strong entrepreneurial behaviors and mindset

Explanation of Choice

The trainee will work with various stakeholders across departments. Collaboration is essential to navigate cross-functional teams and deliver results.

Communicates Effectively

Competency Behavioural Markers

• Asks open questions and digs deeper; shows care and respect for different perspectives (both verbally and non-verbally) and able to relate to other points of view
• Communicates transparently, "tells it how it is" while keeping the communication respectful
• Builds clear and crisp messages with structure and focus, uses visual communication and storytelling to make the message easy to digest and connect with the outcomes
• Demonstrates gravitas

Explanation of Choice

Clear communication is vital for preparing training materials, meeting documentation, and stakeholder updates.

Manages Ambiguity

Competency Behavioural Markers

• Can make high quality decisions and act or lead without perfect information
• Demonstrates resilience and is able to let go of sureness

Explanation of Choice

The role involves working in transformation and tool implementation projects, which often lack clear paths. Managing ambiguity is key to navigating uncertainty.

Nimble Learning

Competency Behavioural Markers

• Recognizes effort, successes, as well as failures, and ensures key learnings are integrated into ways of working/being
• Rebounds from setbacks and adversity when facing difficult situations

Explanation of Choice

As a trainee, the ability to learn quickly from both successes and failures is crucial for adapting to new tools, processes, and organizational dynamics.

HOW – Knowledge & Experience

Knowledge & Experience (essential):

• Interest for the Pharmaceutical / Biotech industry and appetence for understanding of project management.
• Strong proficiency in Microsoft Office applications (PowerPoint, Excel, Word).
• Good knowledge of SharePoint and collaborative digital environments.
• Interest in project management methodologies and best practices.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Attention to detail and commitment to quality.
• Ability to manage multiple priorities and meet deadlines.
• Strong collaboration and stakeholder engagement capabilities.
• Proactive mindset with a continuous improvement approach.
• Ability to work independently while contributing effectively within a team environment.

Knowledge & Experience (preferred):

• Previous experience involving project coordination, process documentation, knowledge management or digital collaboration tools is a plus.
• Familiarity with project planning tools is an advantage.

Education / Certifications (essential):

- Bachelor’s degree in science.

Language(s) (essential):

- English