Administrative Assistant, Engineering

Job Description

We offer a competitive salary for this role, with an expected range of $52,800 to $84,200. The final offer will depend on your experience, skills, and overall qualifications. General Dynamics – Bath Iron Works also provides a variety of benefits including medical & dental insurance coverage, 401(k) retirement savings plan, flexible spending accounts/HSAs, life and disability insurance, company paid holidays, paid time off (PTO), health coaching, athletic trainers, employee assistance programs and onsite health services.

Administrative Assistant for the Director of Life Cycle Engineering to support with all departmental secretarial tasks.

This position is located in Brunswick, ME with onsite requirements.  Work From Home / Remote Work is not available with this position.

Operating under the BIW Business Operating System (BOS), the Administrative Assistant, Engineering ensures compliance with safety, quality, and performance standards while coordinating with other key stakeholders to meet overall milestones.

Safety Leadership

• Take personal responsibility for your own safety through hazard identification and mitigation.
• Communicate safety concerns and model safe behaviors.  
• Ensure workplace conditions are compliant with company safety standards, and actively participate in Safety Action Team (SAT) to help lead initiatives.

Project Execution & Continuous Improvement:

• Champion Business Operating System (BOS) principles and productivity enhancements across the PY organization.
• Collect data, prepare presentations, and perform record keeping duties to manage department Viz Boards, Plans of the Week (POW), Digital Dashboards, and offer contributions to the Operational Performance Improvement Plans (OPIP).
• Identify and eliminate non-value-added activities, followed by implementation of process improvements while leveraging A3 problem-solving structured approach.
• Order and manage budgets for specialized office supplies.

Team Collaboration and Communication:

• Provide excellent customer service support by proactively helping with inquiries and by resolving issues in a timely manner.
• Compose correspondence as needed between different departments and external stakeholders.
• Assist, and back-up, the Building Manager while providing support to manage and project lead special teams as assigned.
• Support BMDA evaluation and associated merits.
• Perform regular Time Accounting (WFM) and PeopleSoft Administration.
• Main Point of Contact (POC) for all special company events taking place at the building.

Required/Preferred Education/Training

• High School Diploma or GED required.
• Associate Degree preferred.

Required/Preferred Experience

• Minimum 10 years of administrative support experience required.
• Ability to work independently, with initiative, in a fast-paced environment with multiple critical tasks.
• Experience in compiling and preparing reports and presentations.
• Excellent organizational skills and attention to detail.
• Effective problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint), Outlook experience preferred.
• Excellent organizational skills and attention to detail.
• Excellent written and grammatical skills with the ability to draft correspondence from general guidance.
• Effective communication skills.
• Looking for a motivated self-starter, one with the ability and desire to act with limited guidance and direction.