Labor Cost Analyst

Position Title: Labor Cost Analyst

Location: 633 3rd Ave, New York, NY 10017 

Reports to: VP of Financial Planning & Analysis

Compensation: $85,000 - $95,000/Yr (based on experience and qualifications)

About The Fedcap Group

For more than 90 years, Fedcap has been turning possibility into reality. As a global nonprofit serving more than 335,000 people each year across the United States, Canada, the United Kingdom, and Australia, we open doors to economic mobility through innovative, evidence-based solutions in education, workforce development, health, and economic development. Join us and experience The Power of Possible, where your work creates real opportunities for people facing barriers to economic well-being and helps build stronger communities every day.

Position Summary

Reporting to the VP of Financial Planning & Analysis, the Labor Cost Analyst plays an important role within our global Finance Planning & Analysis department in analyzing and reporting payroll and workforce-related costs. This position analyzes payroll, fringe benefits, outside labor, and professional fees including allocations to projects/programs. In addition, the Labor Cost Analyst will be responsible for providing detailed payroll and workforce cost analysis on the employee, program, project, and funding-source levels. They will partner with Payroll, HR, HRIS, Finance, Billing, Accounting, and Program Management to ensure payroll data is accurate, allocated appropriately, and effectively incorporated into project budgets, forecasts, financial reporting, and contract billing. 

The role goes beyond traditional payroll processing. The successful candidate will analyze how payroll dollars are being utilized across Fedcap’s programs, including salaries, overtime, vacancies, fringe benefits, temporary labor, consultants, and professional services. The ideal candidate is highly analytical, detail-oriented, able to work with large datasets, and experienced in extracting, interpreting payroll and HRIS data. 

Key Responsibilities

Payroll Analysis and Reporting

• Analyze payroll expense by:

  • Employee

  • Program

  • Project

  • Funding Source

  • Grant or Contract

• Analyze actual payroll expense against budget and forecast

• Identify and explain significant payroll variances

• Prepare recurring reports for FP&A, Program Management and Senior Leadership

• Develop and track Payroll Key Performance Indicators (i.e. vacancies, overtime hours, usage of outside labor, payroll as % of revenue)

• Analyze and calibrate payroll allocations

Project and Workforce Cost Analysis

• Analyze payroll as a percentage of revenue by project and identify projects with significant changes in labor cost ratios

• Analyze the relationship between staffing levels, vacancies, overtime, outside labor, and project financial performance

• Identify where vacancies or staffing shortages drive increased overtime or outside labor costs

• Perform trend analysis of payroll expense including fringe benefits and identify variance from budget and forecast

• Evaluate whether project staffing and payroll levels are consistent with project revenue, scope, contract requirements and approved budgets

• Provide management with explanations of significant changes to labor to revenue ratios

• Develop analytical models to evaluate the financial impact of staffing changes on project performance

   

Cost Allocation and Project Costing

• Analyze the allocation of administrative and indirect costs across projects

• Understand and evaluate the methodologies for allocation payroll and fringe benefit costs

• Analyze direct allocation of project staff costs and ensure personnel expenses are appropriately assigned to projects and funding sources

• Identify allocation anomalies and work with Finance, Accounting, and Program staff to resolve

• Partner with Billing team to develop a strong understanding of individual project and contract requirements and how it affects billing of allowable project costs which vary under fee for service, cost reimbursement, or fixed price contracts.

Budgeting and Forecasting

• Provide detailed financial support of payroll and related costs for annual budget and monthly forecasts

• Support the development of detailed payroll costs assumptions for budget and forecasts including headcount, vacancies, wage changes, merit increases, overtime, turnover, new hires, and external labor

• Develop analyses that assess financial impact of staffing and program changes

Requirements

Education & Experience

• Bachelor’s degree in finance or accounting; MBA preferred

• Minimum of 5 years’ related work experience.

• Prior experience with payroll analysis, corporate-level budgeting, forecasting, financial reporting, and data management.

Knowledge & Skills

• Demonstrable knowledge of mission, vision and goals of The Fedcap Group and execution of relevant policies and procedures.

• Strong analytical and communication skills (both verbal and written).

• Payroll analytics and metrics including outside labor and professional fees.

• Support of budgeting for payroll and related costs -- For-Profit and Not-For-Profit.

• Experience working with ERP. Knowledge of Oracle Fusion, Smartview, and EPM.

• Strong Microsoft Excel skills and functions (i.e. - Pivot tables, Vlookup, Sumifs)

• Ability to analyze situations accurately, recommend courses of action, and translate complex financial information into clear business insights.

• Ability to establish and maintain effective working relationships within FP&A, Accounting, and Program staff.

Why Join Fedcap

Join The Fedcap Group and experience The Power of Possible. Be part of a mission-driven organization creating opportunities for individuals facing barriers to economic well-being. Every day, we open doors to economic mobility and stronger communities through education, workforce development, health, and economic development.

Benefits

• Medical, Dental & Vision | Life/AD&D & Long-Term Disability | Flexible Spending Account (FSA) | Commuter Benefits | 403(b) | Wellness Program

• May vary by location and business unit.

EEO

The Fedcap Group is an Equal Opportunity Employer and is committed to fostering a respectful workplace. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any kind based on race, color, religion, sex, age, national origin, disability, protected veteran status, sexual orientation, gender identity or expression, genetic information, or any other characteristic protected by applicable federal, state, provincial, or local law.

30-60-90 Day Performance Priorities (Internal only)

First 30 Days – Learn & Assess

Learn the Fedcap business model, assigned programs, reporting tools, budget calendar, and key stakeholders.

Review current forecasts, budgets, funder requirements, and management reporting processes.

Days 31–60 – Evaluate & Prioritize

Assume responsibility for recurring reports and variance analysis for assigned areas.

Develop productive working relationships with program and finance stakeholders.

Days 61–90 – Align & Plan

Deliver reliable forecast and budget support with clear variance narratives.

Recommend at least one practical improvement to reporting or planning workflows.