Payroll Coordinator

Role Description

We are looking for a Payroll Coordinator to join our HR team and help ensure a reliable, accurate and employee-focused HR administration and payroll service across Belgium and the Netherlands.

This is a hands-on role for someone who combines attention to detail with a strong sense of service and is motivated by making HR processes run smoothly.

Responsibilities :

• Manage and coordinate the payroll administration process from input collection to final checks and follow-up, for blue collars, white collars and non-residents.
• Ensure the accurate and timely administration of employee data, contracts, absences, working time and employee lifecycle changes.
• Initiate and coordinate bonus and warrant-related processes, including data preparation, communication, follow-up and coordination with relevant stakeholders.
• Complete and coordinate payroll-related surveys and data requests, ensuring accurate and timely submissions.
• Execute reporting as per legal requirements and/or business needs/requests.
• Respond to employees' questions regarding payroll & benefits policies in a clear and professional manner.
• Maintain accurate HR records and ensure that documentation is complete, up to date and handled confidentially.
• Ensure consistent application of payroll policies and country social legislation & practices.
• Prepare and document SOX controls as per audit requirements.
• Contribute to the continuous improvement and harmonisation of HR administration and payroll processes across the region.
• Support the HR team with other relevant activities and priorities, demonstrating flexibility in tasks and working arrangements when required.

Knowledge, Skills, Ability Requirements :

• Demonstrated experience managing payroll and benefits for Belgium and the Netherlands.
• Strong knowledge of Belgian payroll, with experience covering both workers and employees
• Strong knowledge of payroll processes and systems (eBlox, Protime, ADP).
• Knowledge of HR administration, compensation & benefits administration preferred.
• Proven ability to work collaboratively and contribute positively as a team player.
• Strong attention to detail and analytical skills.
• Ability to accurately collect information and ask probing questions to understand and assess the colleagues’ needs and situation.
• Strong verbal and written communication skills, and strong customer service skills.
• Ability to prioritize workload and provide timely follow-up and resolution.
• Skilled in conducting research and using existing knowledge to resolve enquiries.
• Ability to exercise independent judgment and identify continuous improvement opportunities.
• Strongly organized and precise and comfortable working with deadlines and sensitive information.
• Skilled in developing professional relationships with colleagues, supervisors and peers.
• Proficient in Microsoft Office software (especially pivot tables and vlookup formula in Excel) required.

Qualifications :

• Bachelor’s Degree required.
• 3+ years of relevant payroll experience required.
• Fluent in English and Dutch; proficient in French.

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

Notice: Zoetis Recruiters will contact candidates via email from an address ending in @zoetis.com and may also initially connect with candidates through LinkedIn, including LinkedIn InMail. Zoetis does not use Gmail, Outlook, Yahoo, or other web-based/generic email domains to communicate about job opportunities, interviews, or offers of employment. If you receive a recruitment-related email message claiming to be from Zoetis that does not come from @zoetis.com, please treat it as suspicious. For your security, do not reply, click links, open attachments, share personal or financial information, or send money in response to unexpected or questionable recruitment communications.