Senior Project Support Specialist - MEP, NASA HQ

ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management services for real-time, mission-critical defense systems. We are seeking a Senior Project Support Specialist to support a NASA contract in Washington, D.C.

Job Description: Provide senior-level project support for Mars Exploration Program (MEP) within the Planetary Science Division, at NASA Headquarters.

Responsibilities:

• Prepare travel; prepare itineraries and authorizations; process receipts and expenses for vouchers and maintain travel records.
• Update and maintain the MEP travel calendar.
• Manage and coordinate the calendars for the MEP leadership.
• Coordinate with other NASA Directorates and Centers for meetings, document review a
• Prepare and route official NASA correspondence documents as per NASA standards and directives.
• Maintain and update office electronic files and correspondent records.
• Support MEP team meetings, take meeting notes and actions, and transcribe / summarize notes from meetings.
• Write/edit administrative communications; Compose professional communications/documents and respond to general correspondence.  Act as final check point for all administrative communications that go outside of the directorate to ensure all correspondence meets standard requirements.
• Support event planning as needed.

• Order and maintain office supply inventory.
• Provide customer facing assistance greeting visitors, and escorting visitors to meeting locations.

• Working with the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to assure all MEP actions are being actively addressed.
• Coordinate office moves, cleaning, reconfiguration, etc.

• Additional duties as assigned.

Requirements:

• Ability to work onsite at HQ 4-5 days a week.
• Ability to work independently as well as in a team environment.
• Attention to detail.
• Ability to deal with rapidly changing calendar events such as scheduling and re-scheduling meetings and changing travel arrangements on short notice.
• Ability to quickly act to changing environments and communicate in a clear direction to employees and customers with urgency.
• A strong ability to make sound decisions quickly utilizing analysis, experience, and judgment.
• Ability to learn quickly and think critically to create innovative solutions for customer and employee needs.
• Expert knowledge of Office 365 suite (Excel, Word, PowerPoint, Outlook, Teams).
• Outstanding proactive customer service with strong problem-solving skills and the ability to anticipate customer needs by recognizing areas of opportunity and quickly providing solutions.
• Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job. Some travel may be required.

 Education and Experience:

• Bachelor’s degree and 5-7 years of related professional experience or 8+ years of related professional experience in lieu of degree.