Supply Scheduler

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JOB DESCRIPTION

Supply Scheduler / Slovenia

Place in organization:

The position is the member of the CEE T&S Supply Operations Team within the CEE Distribution Operations organization

Local department:           Distribution Operations

Reports to:                         CEE Supply Operations Manager

Direct reports:                  No

Job allocated car:             No

Based in:                             Ljubljana, Slovenia

Place of work:                   Shell Slovenia office

Position Description – General Purpose:

Supply Scheduler is sitting in the CEE T&S Supply Ops team responsible for the execution of movements of hydrocarbon from 3rd party supply points to terminals to meet demand & inventory & service levels at optimal costs and contractual obligations and PQ standards. From HSSE angle the position is a critical contributor to the CEE OSP Assurance process to ensure compliant operations at 3rd party terminals.  The role is accountable to follow and meet regulatory reporting requirements for Bio, CSO, PoS and other requirement the legislator may require with relation to HC movements. As the execution arm of support the Product/Supply organization, the position is responsible to maximize benefits for Shell through operational excellence in contract execution, mid-term optimization, deal implementation and flawless maintenance of GSAP processes linked to Supply Scenarios.  The position manages interface between terminals/vendors and other parts of T&S organization (RT Ops, OTD, Customer service, ERA, SCS) for all operational matters. In addition, the role acts as the local Product Quality focal point, supporting the CEE PQ Lead in executing the product quality agenda activities and collaborating in the resolution of quality incidents.
 

Position Description – Accountabilities:

HSSE related

• Support CEE HSSE Advisor in the OSP (Terminals) Assurance process as contract holder. Organize, attend and follow up 3rd party terminal’s audits.
• Organizes Contract Performance Reviews and other events with OSP-s.
• Maintains OSP Assurance database
• Key Supply FP for external audits
• Regular safety walks at terminals with truck interface to Shell
• Develop and maintain excellent working relationship with internal/external business partners

Compliance

• Acts as primary focal point for LGL to support legislative changes related to hydrocarbon movements
• Supports Corporate relations with preparation of comments for proposed legislative changes related to fuel
• Supports the CEE Product Quality Lead, Local Mobility organization and Customer Service in maintaining PQ assurance activities, and acts as primary focal point for the CEE PQ Lead for local coordination of fuel quality incidents.
• Effective execution of Business Controls

Operational Excellence

• Work closely with Hydrocarbon Dealmaker and hauler to ensure fulfillment of the supply contracts and service level agreement to the Mobility Marketing and CRT businesses, and maximize margin delivery of the supply chain.
• Maintains communication from OSP-s on planned/ad hoc outages to internal stakeholders (Products, RT)
• Takes adequate actions in case of Depot stock-outs, supply disruptions to secure product flow 
• Manages/coordinates implementation of new scenario – from system set up where applicable (incl PLM requests), communicating with ERA and SCS; providing information needed for their part of set-up, agreeing the process with OSP, informing Mobility
• Attend relevant business integration meetings with business partners (Mobility & CRT)
• Be focal point for implementation of global initiatives (fuel portfolio) from supply operations aspect.
• Be local focal point for implementation of global tools of Supply Operations area (GSAP, Price Risk Management, TOR)
• Seasonal fuel quality refreshment: co-ordinates product parameter data collection from terminals (rvp, cfpp), needed for seasonal refreshment, and communicating to relevant internal stakeholders (Haulier, Product Quality Expert)
• Manage all GSAP activities related to the operations (Nominations, HM MRD, PGS)
• Work closely with SBO to deliver HM KPIs (i.e. Timely settlement of invoices, reconciliation of stocks (if applicable), purchase movements)
• Champions Operational Excellence; run improvement initiatives in the Supply Operations and GSAP HM or distribution process areas jointly with T&S Ops/Products and Krakow ERA/SCS to improve operational excellence and GSAP HM process excellence in the Ops Area.

Money Making

• Maintains an informed view about Hydrocarbon industry, supply market developments, country legislations in Slovenia, with overall impact on Shells profitability, competitive position and license to operate.  
• Supports the Deal Maker in the negotiation and contract finalization process with local legal and system perspective.
• Enables implementation of new deals from system and operational aspect, coordinates with relevant stakeholders from RT, ERA, SCS 

Qualifications & Experience Required:

Good communication skills
Strong interpersonal skills
Virtual collaboration (with Products, RT and SBO teams)
Continuous Improvement oriented mindset
Analytical, system skills
Prior experience with GSAP
Team Player
Ability to work independently with limited local supervision
Good understanding of Fuel supply chain
Commercial acumen and good understanding of Slovenia Fuels Supply Market
Fluent Slovenian and robust command of English (verbal/written)

T&S Functional Competencies:

Supply Chain Tactical Planning                    Skill                       
Facility (Terminal) Operations                     Skill
Compliance Control and Risk Mg               Skill
Value Chain management                            Skill
Supply Chain Analysis                                     Knowledge
Supply Chain Planning and Impl.                Knowledge
Supply Chain Contracts                                  Knowledge
Supply Chain Scheduling                               Knowledge
Application Usage (Systems/Tools)          Knowledge
Supply Chain Transport Mgmnt                  Knowledge

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