Practice Administrator (Legal Secretary) – Projects, Melbourne

• Join a top-tier Australian law firm
• Permanent, full-time opportunity based in Melbourne
• Provide high-level support to two Partners and their teams within our Projects practice
• Collaborate with a dynamic and impactful team
   

About the Role

Our Projects practice is seeking an accomplished Practice Administrator to join the team in Melbourne on a permanent, full-time basis. Providing valued support to two Partners, as well as their team of lawyers, this role offers an experienced Practice Administrator the opportunity to make the role their own and become a vital member of a high-performing practice.
 

Key Responsibilities

• Provide high-level secretarial and administrative support to the Partners and their teams within the Projects practice.
• Manage multiple diaries, including scheduling and organising client meetings, with a proactive approach to adjusting commitments as needed.
• Manage incoming correspondence, emails, and internal/external requests, while proactively drafting correspondence without direction.
• Oversee general accounts, monthly billing, client reporting, and expenses with exceptional attention to detail.
• Handle file management, including opening and closing matters, conducting conflict searches on firm databases and preparing conflict emails
• Proactively managing matter budgets, including reviewing third-party invoices and preparing client Work Orders.
• Collaborate as part of a cohesive team of Practice Administrators, supporting the wider Projects team and assisting colleagues during busy periods.
• Communicate professionally and coordinate with high-level internal and external stakeholders.
   

Skills & Experience

To excel in this role, you will bring:

• Proven experience in an administrative and/or secretarial role, ideally within a professional services or legal environment.
• Exceptional organisational skills and meticulous attention to detail.
• Strong multitasking and prioritisation abilities, particularly in high-pressure situations.
• A flexible and proactive approach, with a strong drive to contribute to the success of the business.
• Excellent interpersonal skills, with the ability to build and maintain positive relationships with colleagues and clients.
• Advanced technical proficiency in Outlook, Word, Excel, and PowerPoint.
• Proficiency in billing processes, with experience using Aderant Expert software highly desirable.
• Professionalism in communicating and organising meetings with high-level stakeholders.
   

Why Join Us?

This position offers a unique opportunity for an accomplished professional to elevate their career in a challenging, rewarding, and supportive environment. At Clayton Utz, we pride ourselves on fostering a collaborative and inclusive workplace where your contributions are valued. As part of our Projects practice, you’ll work alongside some of the best in the industry, supporting impactful projects and making a meaningful difference.

Why Join Clayton Utz?

At Clayton Utz, we’re more than just a law firm – we’re a community that values our people and their contributions. When you join us, you’ll enjoy:

• World-class infrastructure and resources to keep your skills sharp and ahead of the curve, including leading AI platforms, Harvey and Claude.
• A focus on health and wellbeing, with initiatives to support your physical and mental health, including lifestyle and gym membership discounts via our partnership with AIA Vitality.
• Up to 26 weeks’ paid parental leave, with flexibility over two years, plus paid superannuation.
• The option to purchase up to 4 weeks of additional leave annually.

If you’re ready to take the next step in your career and thrive in a dynamic and fast-paced environment, we’d love to hear from you.

#LI-AS

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com.

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.