Proposal Specialist

Role Overview

The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.

Key Responsibilities

Opportunity Monitoring & Tracking:

• Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions
• Maintain and update the OSP proposal tracker, including addenda updates
• Maintain and update various OSP information systems

Partner & Architect Coordination

• Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity
• Create and maintain the Client/Architect Requirements sheet for each proposal

Proposal Support

• Assist in preparing draft fee letters and follow up with Discipline
• Support CV maintenance and updates
• Support project description updates

• Provide general administrative coordination and documentation support throughout the proposal lifecycle

Technical Proficiency:

• Advanced knowledge of Microsoft Office
• SharePoint
• AI usage
• Adobe
• Proposal/document automation software
• 2-4 years experience in proposal coordination, administration or a related role
• Experience Supporting RFP, RFQ or proposal submissions

Soft Skills:

• Exceptional attention to detail
• Strong time management
• Proofreading accuracy
• Effective cross-functional communication
• Ability to work independently
• Strong organization skills