Events Executive

About the Business

About the Role

Level: 2
Department: Marketing
Location: London (Hybrid)
Contract: 12 month Fixed Term Contract

The Events Executive delivers high-quality events webinars and video content that engages clients and professional intermediaries that strengthens the brand and supports agreed commercial and marketing priorities.

Working within the Marketing team, the role owns the end-to-end delivery of allocated events, webinars, podcasts and video content, from brief and planning through to live delivery, follow-up and evaluation. Activity must be delivered to agreed standards, deadlines and budgets, with appropriate brand, regulatory, risk, data protection, accessibility and health and safety controls.

This is a hands-on role for someone who combines strong organisation skills with sound judgement, communicates confidently with a wide range of stakeholders and can manage several workstreams and deadlines in a fast-paced, regulated environment. 

Key responsibilities

Events management

• Own the delivery plan and attendee journey for allocated webinars, seminars, conferences, networking events, sponsorship activations and hospitality programmes.

• Manage invitations, registration, attendee communications and post-event follow-up, ensuring accurate data and a consistent client experience.

• Translate agreed objectives into clear briefs, formats, agendas, timelines, budgets and measures of success.

• Coordinate venues, speakers, suppliers, technical requirements, accessibility arrangements and event materials.

• Ensure collateral and communications are accurate, on brand and approved through the relevant financial promotions and governance processes before release.

• Monitor agreed performance measures, including registration and attendance, attendee feedback, engagement, cost and follow-up activity; provide timely insight and recommendations.

• Coordinate agreed promotional activity across email, social media, website and other digital channels, ensuring consistency with the event brief and approved messaging.

• Apply relevant regulatory, risk, data protection, accessibility, health and safety, hospitality and supplier controls, maintaining approval records and escalating any potential breach promptly.

Webinars, podcasts and video

• Manage the end-to-end production and delivery of allocated webinars, including:

• Platform set-up and registration management

• Speaker coordination and briefing

• Rehearsals and technical run-throughs

• Live event support and moderation

• Recording, editing coordination and post-event communications

• Manage the production workflow for allocated podcasts and video content, covering briefing, scheduling, contributor preparation, recording, post-production, approval and publication.

• Edit straightforward audio and video content where appropriate or commission and quality-check internal teams and external suppliers for more complex work.

• Publish and distribute approved recorded content through agreed platforms and channels, ensuring captions or transcripts and contributor permissions are in place where required.

• Maintain an organised, accessible library of final assets and source files, with clear naming, version control and usage rights.

Marketing operations and commercial management

• Maintain an integrated calendar of event and production activity, dependencies and key deadlines.

• Manage suppliers, agencies and production partners against agreed briefs, service standards, costs and timelines.

• Obtain and compare quotations, coordinate purchase orders and contracts, reconcile invoices and maintain accurate budget forecasts.

• Contribute to other agreed marketing priorities where these are consistent with the purpose and capacity of the role.

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What success looks like

• Allocated activity is delivered to the agreed brief, timetable and budget, with timely escalation of risks.

• Attendees and contributors receive accurate, professional and accessible communications and experiences.

• Required brand, compliance, risk and data controls are completed and evidenced before publication or delivery.

• Performance reporting is timely, reliable and used to improve future activity.

• Stakeholders and suppliers regard the postholder as organised, responsive and solutions focussed.

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About You

Skills and experience

Essential

• Practical experience delivering events or multimedia content from brief through to evaluation.

• Evidence of delivering webinars, virtual events, podcasts or video content and coordinating the people, technology and approvals involved.

• Evidence of producing accurate plans, communications and records while managing detailed delivery requirements.

• Ability to prioritise and deliver several projects and competing deadlines, identifying dependencies and escalating risks early.

• Evidence of building effective working relationships with stakeholders, suppliers and external partners.

• Ability to produce clear, accurate written communications and adapt verbal messages for different audiences.

• Ability to follow approval and governance processes, maintain auditable records and escalate risks appropriately.

• Confidence using digital event, content-management and collaboration tools, with the ability to learn new systems quickly.

• Evidence of a collaborative, proactive and practical approach to solving problems and improving delivery.

Desirable

• Experience in financial services, wealth management or another regulated sector. If limited or no experience, then the candidate will be expected to be able to demonstrate an understanding of and a passion for the sector.

• Experience recording, editing or commissioning audio and video content.

• Working knowledge of webinar, video, design or content-management tools; examples may include Zoom Webinars, ON24, Vimeo, Adobe Creative Suite, Canva or equivalent platforms.

• Experience using marketing performance data to identify insights and recommend improvements.

• Experience managing budgets, purchase orders, contracts or procurement processes.

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Key relationships
Marketing colleagues; business sponsors and subject-matter experts; Compliance, Risk, Legal, Procurement and Data Protection teams; venue, production and technology suppliers; speakers and contributors.

Working arrangements
The role may require occasional travel and work outside normal office hours to support live events.

#LI-VS1 #QC

Inclusion & Diversity

We value diversity and strive to promote inclusivity in all aspects of our culture. We believe in equal opportunities for all, ensuring that no applicant encounters less favourable treatment based on anything but their skills, qualifications, experience, and potential. We celebrate the unique contributions of a diverse workforce and create a respectful, nurturing environment where every colleague can thrive.

Values

Do the right thing: We act with integrity and are proudly committed to going above and beyond in service of our clients and the support we provide our communities.
Always curious: We continuously seek new ideas and knowledge so we’re one step ahead of our clients’ needs. We look for inspiration everywhere and encourage experimentation, recognising that this is how we create brilliant solutions for brighter futures.
Embrace challenge: We aim high to transform our potential into meaningful outcomes. With ambition as our driving force and a steadfast commitment to growth, we succeed for the good of every generation.
Stronger together: Combining our diverse talents, we accomplish more collectively than we ever could do alone. We speak openly, actively listen, and support each other, and constructively challenge and embrace new ideas. We seek empowerment and demonstrate ownership and trust, with the confidence to make impactful decisions.

Core Benefits 

Holiday: 182 hours (26 days)

Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.

Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.

Healthcare Cash Plan: Jersey employees only.

Benefit Allowance: A cash benefit allowance is payable in lieu of some of our core benefits.

In addition to our core benefits, we offer a range of flexible benefits to UK employees that you can choose from and pay for conveniently via a salary deduction.