Canderel - Administrative Assistant

Responsibilities:

• Be at the reception desk and welcome employees and visitors.
• Prepare, enter, review, and proofread correspondence, invoices, presentations, brochures, publications, reports, and other related documents from dictated or handwritten notes 
• Open and distribute incoming mail (postal and electronic) and other documents; coordinate the flow of information internally and with other departments and organizations
• Schedule and confirm employer’s appointments and meetings
• Order office supplies and manage inventory
• Respond to inquiries received by phone and email; relay phone calls and messages
• Establish and maintain manual and computerized filing systems for information records
• Develop and implement office procedures
• Greet visitors, determine the purpose of their visit, and direct them to the employer or appropriate person
• Record and prepare meeting minutes
• Arrange travel and make necessary reservations
• Compile data, statistics, and other information as needed to support research activities
• Supervise and train office staff, as required, regarding work methods and the use of common software
• Organize internal events or tenant kiosks as needed

Qualifications and Skills:

• College diploma in Office Administration, Secretarial Studies, or Accounting
• Minimum of 2 years of experience in a similar role
• Strong knowledge of the Microsoft Office Suite
• Ability to work independently, exercise sound judgment, and maintain a high level of attention to detail
• Excellent verbal and written communication skills
• Strong organizational and time management skills, with the ability to effectively manage multiple tasks simultaneously
• Flexible, quick learner, and customer service-oriented
• Team player with strong collaboration skills