Contract and Administration Coordinator

Public Health Institute of Western MA is seeking a full-time Contracts and Administration Coordinator.

Are you looking to join a group of hard-working people who are trying to change the world? Are you passionate about racial equity, social determinants of health, political policy that drives real change? Come work for a small but mighty organization. We are growing and hope you will grow with us.

As part of the National Network of Public Health Institutes, The Public Health Institute of Western Massachusetts (PHIWM) provides skills, expertise and experience to create successful public health campaigns and sustainable system changes to improve health and well-being in Western MA. Through partnerships, we build on community assets and build community capacity to positively impact social determinants of health. Our services include Research and Assessment, Coalition-Building, Program Evaluation and Health Policy Development. PHIWM is a 501 (c) (3) nonprofit with a 20-member Board of Directors and relies on state, federal and private grants and contracts. PHIWM has a management service agreement with Baystate Health for Human Resources, Payroll and IT services. Therefore, applicants should apply through Baystate Health.

Responsibilities:

• Reports to and works closely with the Director of Financial Operations to assist in contract facilitation and proactive follow-up ensuring proper edits and sign-offs with both internal and external partners.
• Acts as primary contact for administrative office duties, including assistance with staff and board meetings. Prepare all necessary status reports on projects as needed.
• Identify and coordinate project logistics and scheduling needs. Analyze results and lessons to be learned at completion of projects and seek advice when needed.
• Monitor office program systems and metrics for ongoing projects to meet changing needs and requirements.
• Assist Financial Operations Director in updating internal administrative procedures. Communicate and collaborate with office staff across teams and recommend new processes in support of efficient and accurate management and administration of office systems.
• Assist Executive Director as needed

SCHEDULE:

• Full-time
• 8:30am-5:00pm, flexible scheduling based on candidate preference
• Monday through Friday

LOCATION:

• 1350 Main St.
• Springfield, MA
• Hybrid work Opportunity- requires at least 2-3 days on-site

Qualifications:

• Bachelor’s Degree or equivalent work experience in areas related to contract administration.
• Knowledge and/or openness to learning health equity principles.
• Experience with various contract types such as revenue contracts, subcontracts, consultants, data-sharing agreements, non-disclosure agreements, media releases and permission slips
• Excellent verbal and written communication skills.
• Excellent management of resources, excellent computer skills
• Strong interpersonal skills and ability to work effectively with others across the organization.
• Strong organizational skills with attention to detail.
• Experience with Microsoft applications such as Word, Excel, Teams, and Sharepoint.

Salary Range:

• $61,000 - $66,000 contingent on experience

This is a grant-funded position.

Education:

Certifications:

Compensation

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

Minimum - Midpoint - Maximum

Equal Employment Opportunity Employer

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.