Accounts Receivable Coordinator

Accounts Receivable Coordinator

Purpose: Conduct the day to day activities related to accounts receivable ensuring accurate, timely processing and reporting, as well as effective collection efforts.

Responsibilities Include:

Accounts Receivable

• Maintain a solid understanding of TMIG’s various customer groups and the various billing requirements and methodologies
• Prepare and post all sales invoices and relevant credits for TMI accurately posted and in a timely manner, and captured in all TMIG systems as required
• Monitor all accounts and address overdue accounts accordingly, i.e., by administering the Company’s Collection Management protocol
• Process new customer applications accurately and completely, and ensure sales team are aware of the new customer on-boarding requirements
• Prepare and distribute scheduled and ad hoc sales reports as required, identifying opportunities for continuous improvements in reporting and method of delivery
• For distribution/wholesale partners who carry product on TMIG’s behalf, calculate and process sales invoices as required, according to policy
• Manage Price Lists for Finance – includes gatekeeping to ensure all prices are approved to the appropriate level, creating new price lists as needed (new customer or new agreement)

Reconciliation

• Reconcile customer receipts and apply to the appropriate invoice in a timely and accurate manner
• Ensure that the accounts receivable sub-ledger is recorded accurately and completely
• Reconcile the sub-ledger to the general ledger and reconcile intercompany charge back accounts monthly
• Receive and process EDI documents in a timely manner to avoid penalties
• Process customer refunds, where applicable, accurately
• Track and credit DI customers for advanced lump sum payments associated with additional capital investments
• Calculate rebates and ensure proper, timely accruals as required

Analysis

• Complete monthly reviews of the detailed sub-ledger are completed with applicable staff, e.g., Controller, Sales staff, etc.
• Provide recommendations for customer holds, invoice write-offs, etc.
• Recommend credit amounts to extend to our customers after doing due diligence on the company (D&B Report, historical sales and purchasing pattern, Internet Search, etc.)
• Ensure overall level of receivables is appropriate by monitoring days sales outstanding (DSO)

Health and Safety

• Ensure compliance with relevant health and safety legislation, including the Workplace Safety and Insurance Act, the Occupational Health and Safety Act, etc.

QUALIFICATIONS

• Diploma or Certificate in accounting or a related field or a related field of study
• 3 years of experience in accounting or finance in a manufacturing environment that includes multiple operating units, multi-currency, and processing through different banking platforms internationally
• Experience coordinating accounts receivable function with other departmental team members
• Ability to work independently
• Excellent customer service skills
• Ability to collect outstanding invoices from customers using diplomacy and tact
• Computer literate with:
  • Intermediate to advanced experience in Windows based software
  • Intermediate to advanced experience in MS Word
  • Intermediate to advanced experience in MS Excel
  • Intermediate to advanced experience in MS Dynamics Great Plains