Accounts Receivable & Payable Clerk

GENERAL JOB DESCRIPTION:

The Accounts Receivable & Accounts Payable clerk reports directly to the Accounting Supervisor in the Accounting Department and is responsible for the timely invoice to our customers, along with matching and entering vendor invoices. Clerks use skills in organization and communication to collect data from various sources to bill customers and match vendor invoices.

DUTIES AND RESPONSIBILITIES:

• Accounts Receivable (AR) invoicing for all sales relating to Duha Color Services, Chameleon Color Cards, Duha Group Australia, and Exact Colours Inc.
• Analyze shipments, prepare intercompany sales invoices, and enter invoices into applicable company (A/P), then generate the external invoice to customer.
• Investigate discrepancies between customer purchase order, sales order, and custom documents.
• Send invoices to customers, and/or upload them to EDI, Ariba, or Jagger for the customers that use those platforms.
• Researching and resolving account discrepancies.
• Generating monthly reports for customers that are invoiced monthly, creating pivot tables to facilitate the entering of invoices, along with reports sent to customers.
• Prepare invoices out of the accounting system for customers requesting a proforma invoice.
• Follow protocols for entering credit notes
• Maintain a 2-day turnaround from shipment to emailing the invoice to the customer.
• Maintain a monthly 3-day month-end closing for Accounts Receivable
• Accounts Payable (AP) – match AP supporting documents and approvals with vendor invoices
• AP - Enter matched invoices into accounting software and send daily batch for approval to Accounting Supervisor to review.
• Other duties as required

SKILLS REQUIRED:

• Strong attention to detail and accuracy
• Ability to follow established procedures and internal controls
• Good organizational and time-management skills, with the ability to prioritize tasks and meet deadlines
• Basic understanding of accounting principles, including Accounts Receivable (AR), Accounts Payable (AP) and Chart of Accounts
• Proficiency in Microsoft Office, particularly Excel, including basic formulas, sorting, filtering and an understanding of pivot tables
• Strong written and verbal communications skills, with the ability to communicate professionally with customers, vendors and internal departments
• Good problem-solving skills, with the ability to identify discrepancies, investigate issues, and seek assistance when required
• Ability to work independently and collaboratively within a team environment
• Willingness to learn new accounting software, systems and procedures
• Ability to handle confidential financial information with discretion
• Dependable, adaptable, and able to maintain accuracy in a deadline-driven environment

EDUCATION, TRAINING and EXPERIENCE:

• High school diploma or equivalent required
• Currently pursuing an accounting diploma/certificate, or equivalent experience preferred
• Previous experience in Accounts Receivable or Accounts Payable will be considered an asset
• Previous experience with Salesforce, Microsoft Dynamics (NAV) or Business Central is an asset, but training will be provided
• Experience with Microsoft Office (Outlook, Excel, Word).
• Willingness and ability to learn company-specific accounting procedures, intercompany transactions and electronic invoicing platforms
• On-the-job training will be provided to support the successful candidate in developing the skills required for the position

WAGES & BENFITS

• Salary $45,000
• Extended Health Benefits
• Employee Assistance Program
• Tuition Reimbursement Program

HOURS OF WORK

• Days - 8:00 am to 4:30 pm