Project Administrator

Responsibilities:

• Project Administration
• Provide project support and coordination for the engineering team to help ensure projects are executed on time and within budget.
• Set up projects according to department best practices and standards.
• Project coordination and tracking using Microsoft Excel and project management tools
• Maintain accurate project tracking and data entry.
• Timely performance of necessary tasks to initiate, monitor progress, close, bill, and archive project files digitally.

• Financial Support
• Verify receipt of services procured to support payment of supplier invoices.
• Request cost quotations from internal design, material, and construction resources.
• Summarize and evaluate project financial outcomes at completion.
• Prepare and enter invoicing in the accounting system (Microsoft Dynamics SL & Acumatica).
• Complete billing and invoicing for various clients.
• Complete expenses reports.
• Process invoices for payment.

• Office Culture & Social Events

• • Plan and coordinate office social events, including holiday parties, team lunches, celebrations and seasonal gatherings.
  • Manage event logistics such as venue booking, catering, invitations, RSVPs and supplies.
  • Track event budgets and expenses.
  • Recognize staff milestones such as birthdays, work anniversaries and welcomes for new hires.
  • Gather staff feedback and ideas to keep events engaging and inclusive.

• General Administrative Duties
• Manage basic office supplies and necessities.
• Maintain and improve contract reporting tools and templates.
• Coordinate and maintain records for office space, company credit cards, and other equipment and assets.

• Other duties as assigned

Qualifications:

• Minimum of 2 years of experience in a similar role or equivalent education such as a degree or certificate in business administration, project management, or accounting.

• Previous experience with Enterprise Resource Management (ERP) software systems would be an asset.
• Experience working in the electric utility, or a related engineering/construction environment would be an asset.
• Experience with electric utility project estimating and project management would be an asset.
• Class 5 driver’s license

The eligible candidate should possess:

• Demonstrated proficiency in Microsoft Office applications: Word, Excel, PowerPoint, MS Project.
• Exceptional written and verbal communication skills, which include the ability to prepare reports, format documents, and draft official letters and correspondence,
• Ability to work within a deadline-oriented team environment, to prioritize work, and to work independently,
• Strong organizational skills and attention to detail including ability to adapt and problem solve
• Well developed interpersonal skills with the ability to cultivate strong business relationships internally and externally
• Familiarity with accounting and/or project management principles