Accounts Payable Clerk

We are seeking an Accounts Payable Clerk to join the team in our Toronto Office.

The Accounts Payable Clerk will provide support to the Accounts Payable team in a hybrid Toronto-based role, with a minimum of three days in-office, processing daily financial transactions, EFTs, AR activities, and disbursements across multiple offices. 

The position involves regular communication with lawyers, legal assistants, accounting colleagues, and other internal stakeholders to ensure accurate transaction recording, timely processing, and resolution of discrepancies. This is an evolving role, with opportunities to expand responsibilities across Accounting Operations.

Key Responsibilities:

• Reviews transaction request details for approvals, completeness, and confirms the information balances in the Aderant system before posting and payout.
• Prepares related cheques and out-going wires accordingly.
• Respond to inquiries from lawyers, legal assistants and colleagues across the firm.
• Provide accounting guidance and operational support.
• Maintain data integrity of Aderant by reconciling accounts in Aderant on a monthly basis and investigating variances.
• Assists the financial reporting group with year-end audit requests & ad-hoc reports.
• Process and post EFT transactions daily; ensure payments are correctly recorded and allocated; investigate discrepancies and misapplied transactions.
• Record incoming funds, apply receipts to appropriate client accounts and invoices, and resolve payment allocation issues.
• Coordinate with Accounting Clerks to process disbursement documentation, including land titles and corporate registry expenses; maintain supporting paper records.
• Other duties & project requests by the accounting department’s Managers and Chief Financial Officer.

What You'll Bring:

• College diploma in Accounting or a minimum of 3 years of relevant accounting experience (AP, AR, or related functions). Law firm experience preferred.
• Strong knowledge of accounting principles, intermediate Excel skills, and working knowledge of Aderant considered an asset.
• Strong communication, organizational, and prioritization skills in a fast-paced, multi-faceted environment.
• Commitment to delivering high-quality work and exceptional customer service to internal and external stakeholders.
• Detail-oriented, adaptable, and able to work effectively both independently and as part of a team.