Project Administrator- Syncrude Aurora

Summary:

Under the direction of the Project Manager, the Project Administrator ensures that all work is being recorded and reported in a timely fashion, and that records of such are kept in an organized and easily traceable manner. They will also be responsible for processing day-to-day updates & transactions to support the broader payroll program, assist with pay submissions, prepare reports & reconciliations, and be a general knowledge resource and support for the Fort McKay Group of Companies. 

This is a safety-sensitive position that requires completion of pre-employment/pre-access testing.

Key Focus:

• Provide guidance, support, and requisitions regarding general inquires to site-based teams and employees
• Get LEMS (Labour, Equipment and Materials) signed off in a timely manner.
• Review and process day to day payroll transactions including, but not limited to, payroll requisitions, special payment requests, etc.
• Provide correspondence to vendors for quotes and order status on specific items as directed by the Site Project Manager/Coordinator.
• Send out purchase requisitions and update the PO logs as required.
• Complete fuel card, vehicle pass requests, or rental requests, and obtain signature from the appropriate signing authority, and submit to the relevant authorizing agent.
• Support general document control, which includes, meeting minutes, chart of employees, recruitment requisitions, and any other administrative tasks as required. Input documents into Adobe Sign as needed.
• Understand provincial and federal privacy laws, as it pertains to collection of personal information.
• Maintain daily tracking spreadsheets for data collection and reports.
• Complete daily and monthly reconciliations in a timely manner.
• Create and file all meeting minutes, and schedule crew meetings.
• Maintain office supplies stock.
• Perform any related and/or additional

 Knowledge and Skills Required:

• High school diploma or GED is required
• Candidates with post-secondary education in Business Administration is an asset.
• Retention of a valid class five (5) driver’s license is required
• 3 year Drivers Abstract is required
• Knowledge in MS Office, specifically Word, Excel, and Outlook is required. 
• Experience in Adobe Sign, SAP and/or Ceridian Dayforce HCM is considered an asset.
• CSTS and OSSA or BSO or CSO is required
• At least 2+ years of experience in an administrative or support role with project experience with large and dynamic operations is required. 
• Candidates with experience working in a civil, earthworks, pipeline, and/or facility maintenance environment are an asset.
• Good knowledge of payroll principles and practices.
• Highly organized individual able to juggle multiple priorities from various stakeholders.
• Effective communication and interpersonal skills, including good oral, written communication, and listening skills
• Strong knowledge of Alberta Employment Standards 
• Familiarity with Service Canada processes and procedures
• Good analytical, problem solving, and critical thinking skills
• Ability to speak, write and read English is required

This is a full time position located north of Fort McMurray, AB, on the Syncrude Aurora site.
Shift schedule:  Monday to Friday; 10 hours per day

NOTE: Camp/ flight accommodations are NOT provided. 

What we offer:

• • Company matching pension plan
  • 100% Company paid group benefits including Life Insurance, Accidental Death & Dismemberment, Dependent Life, Critical Illness, LTD, Health, Dental, Employee and Family Assistance Program, and a Health Spending Account.
  • Highly competitive salaries
  • Safe working conditions
  • The opportunity to make a difference: Rewarding and engaging atmosphere where you will see your contribution at work and be encouraged to grow in your career.
  • Work-life balance: We know our people have places to go, people to see and good times to have and we support that!